Full Board

Meeting Minutes

• Full Board Meeting Minutes 24 October, 2017 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 24, 2017       Those present for the meeting were:                            BOARD OF COMMISSIONERS Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 24, 2017       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Asst.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Pat Turpin, Regions Insurance                                   Robert Sibley, Absent                                                                                        Lauralee Burns, Regions Insurance                            Marion Simpson Jr.                                                                                                                                                                                                                                                  Donnie Kendrick, Regions Insurance                         D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Billy McKay gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Robert Sibley being absent.   Public Comments- None   Additions- None   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on October 10, 2017 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.    Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Personnel Committee, stated the Personnel Committee meeting was held October 17, 2017 at 9:00 a.m.  No formal motions were made.   Otha Hailey, Chairman of the Finance Committee, reported on the Finance Committee meeting held on October 17, 2017 at 2:00 p.m.   Otha Hailey made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 24-0730-02, 11-0770-01, 42-0500-01, 35-0290-17, 26-2940-01, 21-1190-06, 61-1510-03, 42-0070-00, and 36-1640-02. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   Otha Hailey made a motion to approve a Neptune handheld in the amount of $9,650.00.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   Otha Hailey made a motion to approve contractors to bore relocation line at Flagon Loop on La 623 not to exceed $14,000.00 with Water Works District No. 3 furnishing the materials.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   Pat Turpin, Regions Insurance, presented the 2018 Insurance Package Comparison with quotes for Worker’s Compensation and General Liability Insurance for the District.  She made the recommendation that we keep LUBA as the Worker’s Compensation and keep Allied World as the Liability Insurance Carrier.   Tommy Hollingsworth made a motion to renew our policy for Worker’s Compensation through LUBA.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent    Tommy Hollingsworth made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   Annette Williams, Controller, presented the following reports:     Schedule of Funds Budget Comparison   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held October 23, 2017 at 2:00 p.m.  The third quarter status of each 2017 goal was reviewed.  No formal motions made.   Tommy Hollingsworth made a motion to accept the Goals Committee report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District.   Tommy Hollingsworth made a motion to accept the Engineer’s report.  Otha Hailey seconded the motion.  Motion carried.   Greg Jones, Attorney, reported that the sale of the Kiwanis Camp Road property should close in November.   Elizabeth Q. Lindsay made a motion to accept the Attorney’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business, Marion Simpson Jr. made the motion to adjourn.  Billy McKay seconded the motion.  Motion carried.  Meeting adjourned at 11:05 a.m.

• Board Meeting Minutes 10 October, 2017 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 10, 2017 Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 10, 2017 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 10, 2017       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Asst.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                            Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                      D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments- None   Additions- None   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on September 26, 2017 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Otha Hailey seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date. He also gave the following reports:     Consumption and Revenue Report Water Audit Report Project Update Report   Tommy Hollingsworth made a motion to accept the General Manager’s report.  D.W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman of the Personnel Committee, stated the next Personnel Committee meeting will be held October 17, 2017 at 9:00 a.m.    Otha Hailey, Chairman of the Finance Committee, stated the next Finance Committee meeting will be held on October 17, 2017 at 2:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held October 23, 2017 at 2:00 p.m.    Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District.   Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution stating MJL Construction, LLC, the Contractor for the project entitled, Water main replacement along Springhill Road and Robertson Road along Springhill Road and Robertson Road, has “Substantially Completed” the work under the Contract as recommended by the Engineer.   Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay 9-0   Tommy Hollingsworth made a motion to approve a policy for establishing liquid damages on Water Works District No. 3 Public Works contracts.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay 9-0      Tommy Hollingsworth made a motion to accept the Engineer’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:45 a.m.