MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 28, 2023
Those present for the meeting were: BOARD OF COMMISSIONERS Jimmy R. French, Gen. Mgr. Oscar Coody
Annette Williams, Controller Elizabeth Q. Lindsay
Greg Jones, Attorney Billy McKay
Jamie Timberlake, Operations Mgr. Don T. O’Neal
Keesha Halliburton, Administrative Sec. Greg Collins
Brendon Gaspard, Pan American Engineers Marion Simpson Jr.
Seth Johnson D.W. Williams
David Corley, Chief, Alpine Fire Dept. Russell Flowers
Rebecca Nation, Payne Moore & Herrington Lane Lavespere
Kelsi Ware, Payne Moore & Herrington
The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.
Russell Flowers gave the invocation.
Don O’Neal led the Pledge of Allegiance.
The Roll was called with all nine Commissioners present.
Additions- Marion Simpson Jr. made a motion to add a resolution to the Agenda under the Engineer’s report. Elizabeth Q. Lindsay seconded the motion. Motion carried.
The reading of the minutes of the regular Board meeting held on March 14, 2023 was dispensed with and Don O’Neal made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.
Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, reported on the Personnel Committee meeting be held March 21, 2023 at 9:00 a.m. No formal motions were made.
Lane Lavespere made a motion to accept the Personnel Committee report. Don O’Neal seconded the motion. Motion carried.
Billy McKay, Chairman, Finance Committee, reported on the Finance Committee meeting held March 21, 2023 at 10:00 a.m.
Elizabeth Q. Lindsay made a motion to approve leak adjustments as presented for accounts 11-1470-02, 27-0460-02, 41-0710-00, 42-1230-03, 33-1400-01, 26-0202-01, 30-0550-00, 26-2030-01, 42-1490-09, 22-0650-26, 35-0240-17, 42-0120-03, 35-1830-07, 28-2460-00, 17-2810-01, 34-1370-03, 31-0660-03, 18-1210-00, 17-3341-11, 61-1910-03, and 34-0090-06. Oscar Coody seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flower; Aye, Don O’Neal; Aye, D.W. Williams; Aye. 9-Aye, 0-Nay, 9-0
Kelsi Ware, Payne Moore & Herrington, presented the 2022 Audit. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.
Marion Simpson Jr. made a motion to accept the audit report for 2022 as presented. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flower; Aye, Don O’Neal; Aye, D.W. Williams; Aye. 9-Aye, 0-Nay, 9-0
Marion Simpson Jr. made a motion to approve the purchase of an actuator for the Treatment Plant. Don O’Neal seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flower; Aye, Don O’Neal; Aye, D.W. Williams; Aye. 9-Aye, 0-Nay, 9-0
Annette Williams, Controller, reviewed the Budget Comparison, Revenue and Expenses, and the Schedule of Unrestricted Funds.
Marion Simpson Jr. made a motion to accept the Finance report. Russell Flowers seconded the motion. Motion carried.
Brendon Gaspard, Pan American Engineers, reviewed the ongoing projects and presented a resolution.
Lane Lavespere made a motion to approve the President of the Board of Commisioners signing a resolution that states the contract for Water Main Replacement along Military Highway and Tartar Lane is hereby awarded to the low Proposer, Rylee Contracting, Inc. in the amount of $139,075.00 contingent upon execution of a contemporaneously negotiated deductive Change Order between Water District No.3 of Rapides Parish and Rylee Contracting, Inc., to reduce the work to within funds available for construction. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flower; Aye, Don O’Neal; Aye, D.W. Williams; Aye. 9-Aye, 0-Nay, 9-0
Elizabeth Q. Lindsay made a motion to accept the Engineer’s report. Russell Flowers seconded the motion. Motion carried.
There being no other business Russell Flowers made the motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 10:12 a.m.