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Meeting Minutes

• Board Minutes 26 March, 2024 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 26, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 26, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr., Absent Jamie Timberlake, Asst. General Mgr.                       Oscar Coody                                                               Seth Johnson, Controller                                             Elizabeth Q. Lindsay, Absent Greg Jones, Attorney                                                  Billy McKay                                           Keesha Halliburton, Administrative Sec.                   Greg Collins Brendon Gaspard, Pan American Engineers              Marion Simpson Jr. David Corley, Chief, Alpine Fire Dept                      D.W. Williams                                                                                                                                                                    Russell Flowers                                                                                            Lane Lavespere                                                                                                                                                                                                   Don T. O’Neal     The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Greg Jones gave the invocation.   Oscar Coody led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                    The Roll was called with eight Commissioners present and Elizabeth Q. Lindsay being absent.   The reading of the minutes of the regular Board meeting held on March 12, 2024 was dispensed with and Billy McKay made a motion to accept the minutes as printed. Don O’Neal seconded the motion.  Motion carried.    Jamie Timberlake, Assistant General Manager, reported that the first round of backflow letters will be mailed out before May.  Six employees attended certification testing with three passing the exam.    Marion Simpson Jr. made a motion to accept the General Manager’s report.  Russell Flowers seconded the motion.  Motion carried.   Billy McKay, Chairman, Finance Committee, reported on the Finance Committee meeting held March 19, 2024 at 10:00 a.m.   Marion Simpson Jr. made a motion to approve a quote from Southern Coatings in the amount of $15,470.00 to wash and inspect the exterior of the 1.M-gallon ground storage tank at Camp Beauregard.  Russell Flowers seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Marion Simpson Jr. made a motion to approve a quote from Southern Coatings in the amount of $10,270.00 to wash and inspect the interior of the 1.M-gallon ground storage tank at Camp Beauregard.     There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Lane Lavespere made a motion to approve a quote from J & L Works LLC in the amount of $11,500.00 for the repair of the erosion of the tank overflow wall at Esler.  Russell Flowers seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Marion Simpson Jr. made a motion to approve a declared emergency quote from LNS A/C Refrigeration in the amount of $7000.00 to replace the central air/heat at the Treatment Plant.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Oscar Coody made a motion to approve the server lease with Turner Teleco in the amount of $755.00 per month for 36 months.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Lane Lavespere made a motion to approve the amended leak adjustment policy from 50% of the high bill with a $500 maximum to 25% of the high bill with a $250 maximum.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Lane Lavespere made a motion to approve purchasing 2–5-million-dollar Treasury notes from Red River Bank.  Russell Flowers seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, D.W. Williams; Aye.  Aye-8, Nay-0, 1-Absent, 8-0   Seth Johnson, Controller, reviewed the Budget Comparison and Statement of Revenue and Expenses.   Marion Simpson Jr. made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   Lane Lavespere made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   Marion Simpson Jr. made the motion to adjourn.   Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:25 a.m.

• Board Minutes 12 March, 2024 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 12, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 12, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr., Absent Jamie Timberlake, Asst. General Mgr.                       Oscar Coody                                                               Seth Johnson, Controller                                             Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay                                           Keesha Halliburton, Administrative Sec.                   Greg Collins Brendon Gaspard, Pan American Engineers              Marion Simpson Jr.                                                                                     D.W. Williams                                                                                                                                                                    Russell Flowers                                                                                            Lane Lavespere                                                                                                                                                                                Don T. O’Neal                                          The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Russell Flowers gave the invocation.   Elizabeth Q. Lindsay led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               The Roll was called with all nine Commissioners present.   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Engineer’s report two resolutions to approve.  Oscar Coody seconded the motion.  Motion carried.   The reading of the minutes of the regular Board meeting held on February 27, 2024 was dispensed with and Don O’Neal made a motion to accept the minutes as printed. Elizabeth Q. Lindsay seconded the motion.  Motion carried.    Jamie Timberlake, Assistant General Manager, reported that the Pilot Plant at Wells 8 and 9 are still up and running.  Six employees will be going for certifications testing.  Seth Johnson, Controller, reviewed the Consumption and Revenue and Audit report.   Marion Simpson Jr. made a motion to accept the General Manager’s report.  Russell Flowers seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, stated the next Personnel Committee meeting will be held March 19, 2024 at 9:00 a.m.   Billy McKay, Chairman, Finance Committee, stated the next Finance Committee meeting will be held March 19, 2024 at 10:00 a.m.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   Elizabeth Q. Lindsay made a motion to approve a resolution awarding to the low Bidder, Womack & Sons Construction Group, LLC for the base bid of $227,551.75 for the contract for the 8” Water Main Extension along U.S. Hwy. 167.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, D.W. Williams; Aye.  Aye-9, Nay-0, 9-0   Marion Simpson Jr. made a motion to approve a resolution awarding to the low Bidder, MJL Construction, LLC for the base bid of $59,130.00 and additive alternate No. 1 $54,400.00 for the transfer of infrastructure to Dis-Tran.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, D.W. Williams; Aye.  Aye-9, Nay-0, 9-0   Marion Simpson Jr. made the motion to adjourn.   Lane Lavespere seconded the motion.  Motion carried.  Meeting adjourned at 10:27 a.m.