Full Board

Meeting Minutes

• Full Board Minutes 27 February, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 27, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 27, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney, Absent                                     Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Absent                                       Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Rebecca Nation, CPA, Auditor:                                 Robert Sibley                                                                                               Payne, Moore, & Herrington, CPAs                   Marion Simpson Jr.                                                                                                                                                                                                                                                  Aruna Decker, PMH                                                   D. W. Williams Kelsi Ware, PMH                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson, Jr. led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments- None   Additions- None   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on February 20, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.  The District’s crews are working on the Highway 71 North Overpass line relocation project.  Our portion of the pipe laying project should be completed by March 9th, weather permitting. Mr. Roy Bellemin is continuing to work on his proposal for the flushing of the District. Photographs of the color Removal Project were presented to the Board.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held February 20th at 9:00 a.m.  No formal motions were made.   Otha Hailey, Chairman of the Finance Committee, reported on the Finance Committee meeting held on February 20, 2018 at 2:00 p.m.   Rebecca Nation, CPA, auditor with Payne, Moore & Herrington, CPAs, introduced Aruna Decker, Senior Staff Accountant to present the District’s 2017 Audit Report.  The District received a positive report, with no findings.  A copy will be sent to the Legislative Auditor.   Tommy Hollingsworth made a motion to accept the audit report for 2017 as presented.  D.W. Williams seconded the motion.   There was a roll call vote as follows: Marion Simpson Jr., Aye; Otha Hailey, Aye; D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye  9-Aye, 0-Nay   Otha Hailey made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 17-2520-02, 33-0400-12, 61-0360-00, 14-2950-00, 25-1620-11, 15-0710-00, 35-1470-00, 16-0840-00, 36-0800-00, 13-1780-09, 28-2090-00, 25-2120-02, 18-0660-00, 15-1225-06, 36-0820-01, 36-0090-00, 41-0160-00, 12-2110-00, 21-1520-01, 25-3600-05, 17-1620-00, 26-0150-00, 18-2220-00, 15-1090-02, 26-3030-01, 24-1520-00, 31-0810-00, 26-3200-08, 13-1760-01, 15-1860-00, 41-1700-02, 34-1535-03, 33-1412-00, 26-2640-00, 31-1010-01, 18-0130-14, 28-1080-00, 18-0720-00, 41-0455-01, 36-0410-00, 36-1180-00, 36-0050-03, 43-0560-18, 41-1250-03, 51-0980-03, 41-1699-04, 32-0490-00, 23-1230-03, 11-1140-06, 31-0650-19, 43-0510-02, 26-3010-01, 62-2340-01, 22-0110-00, 35-1710-07, 18-0210-00, 21-1000-00, 14-2070-28, 19-0045-04, 31-0310-01, 12-1740-18, 13-1400-00, 30-0690-00, and 11-0950-00.   Total of 64 accounts. Tommy Hollingsworth seconded the motion.   There was a roll call vote as follows: Marion Simpson Jr., Aye; Otha Hailey, Aye; D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye  9-Aye, 0-Nay   Annette Williams, Controller, presented the Schedule of Current Funds report.             Tommy Hollingsworth made a motion to accept the Finance Report. Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District; the Color Removal Contract is progressing very well. Highway 71 Overpass project is continuing on schedule.   Elizabeth Lindsay made a motion to accept the Engineer’s report.  D.W. Williams seconded the motion.  Motion carried.   There being no other business, Marion Simpson, Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:45 a.m.

• Full Board Minutes 13 February, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 13, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 13, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr. Absent               Elizabeth Q. Lindsay Keesha Halliburton, Absent                                       Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                            Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                      D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D.W.Williams led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments- None   Additions- None   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on January 23, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.  He also reported that the system is back to chloramines after the scheduled flushing.  The following reports were presented: Water Audit report, Monthly Revenue comparison.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, scheduled a Personnel meeting for Tuesday, February 20th at 9:00 a.m.   Otha Hailey, Chairman, Finance Committee, scheduled a Finance meeting for Tuesday, February 20th at 2:00 p.m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District; 1) Color Removal Contract is back in full progress, 2) 3 projects under the planning stages by the Louisiana Department of Highways.   Elizabeth Lindsay made a motion to accept the Engineer’s report.  D.W. Williams seconded the motion.  Motion carried.   Greg Jones, Attorney, stated that the proposal with Roy Bellemin is still being processed and should be ready for Board approval later this month.   Marion Simpson, Jr. made a motion to accept the Attorney’s report.  Billy McKay seconded the motion. Motion carried.     There being no other business, Tommy Hollingsworth made the motion to adjourn.  Marion Simpson, Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:20 a.m.