MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 28, 2019
Those present for the meeting were: BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr., Absent Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Aruna Decker,Auditor,Payne,Moore,and Herrington Robert Sibley
Kelsi Ware, PMH Marion Simpson Jr., Absent
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
D.W. Williams led the Pledge of Allegiance.
The Roll was called with eight Commissioners present and Marion Simpson Jr. being absent.
The reading of the minutes of the regular Board meeting held on May 14, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Robert Sibley seconded the motion. Motion carried.
Public Comments – None
Additions- None
Old Business – None
New Business- None
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. Billy McKay seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held May 21, 2019 at 9:00 a.m. No formal motions made.
Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report. Oscar Coody seconded the motion. Motion carried.
Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held May 21, 2019 at 2:00 p.m.
Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 24-1260-04, 18-0060-19, 18-1710-05, 30-0925-00, 34-1730-00, 43-0380-00, and 41-3800-07. Total of 7 accounts. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent, 8-0
Aruna Decker, Payne, Moore, and Herrington, present the District’s 2018 Audit Report. The District received a positive report, with no findings. A copy of the rate study was also given to each of the commissioners; no action was taken on this. A copy of the Audit report will be sent to the Legislative Auditor.
Tommy Hollingsworth made a motion to accept the audit report for 2018 as presented. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent,
8-0
Elizabeth Q. Lindsay made a motion to approve the Statewide Agreed-Upon Procedures Report. Oscar Coody seconded the motion.
There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent, 8-0
Elizabeth Q. Lindsay made a motion to accept the Finance Committee report. Robert Sibley seconded the motion. Motion carried.
Brendon Gaspard, Engineer, reported on the current status of ongoing projects in the District.
Tommy Hollingsworth made a motion to accept the Engineer’s report. Billy McKay seconded the motion. Motion carried.
There being no other business, Oscar Coody made the motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.