Full Board

Meeting Minutes

• Board Minutes 28 May, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 28, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 28, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Aruna Decker,Auditor,Payne,Moore,and Herrington Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                       Kelsi Ware, PMH                                                        Marion Simpson Jr., Absent                                                                                                                                                                                                                   D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D.W. Williams led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Marion Simpson Jr. being absent.   The reading of the minutes of the regular Board meeting held on May 14, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       seconded the motion.  Motion carried.   Public Comments – None   Additions- None   Old Business – None   New Business- None   Jimmy French, General Manager, reported that all taps and leaks are up to date.     Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held May 21, 2019 at 9:00 a.m.  No formal motions made.    Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  Oscar Coody seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held May 21, 2019 at 2:00 p.m.    Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 24-1260-04, 18-0060-19, 18-1710-05, 30-0925-00, 34-1730-00, 43-0380-00, and 41-3800-07. Total of 7 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Aruna Decker, Payne, Moore, and Herrington, present the District’s 2018 Audit Report.  The District received a positive report, with no findings. A copy of the rate study was also given to each of the commissioners; no action was taken on this. A copy of the Audit report will be sent to the Legislative Auditor.   Tommy Hollingsworth made a motion to accept the audit report for 2018 as presented.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to approve the Statewide Agreed-Upon Procedures Report.  Oscar Coody seconded the motion.   There was a roll call vote as follows: Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to accept the Finance Committee report.  Robert Sibley seconded the motion.  Motion carried.   Brendon Gaspard, Engineer, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to accept the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  D.W. Williams seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.

• Board Minutes 14 May, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 14, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 14, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Bonnie Lemoine                                                         Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                    D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on April 23, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.   Public Comments – None   Additions- None   Old Business – None   New Business- None   Jimmy French, Operations Manager, reported that all taps and leaks are up to date.  He also reviewed the Consumption and Revenue report and the Water Audit report.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held May 21, 2019 at 9:00 a.m.       Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held May 21, 2019 at 2:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held April 30, 2019 at 9:00 a.m.  First Quarter Goals for 2019 were reviewed.  No formal motions made   Tommy Hollingsworth made a motion to accept the Goals Committee report. Marion Simpson Jr. seconded the motion.  Motion carried.   Brendon Gaspard, Engineer, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to approve the quote from Trek not to exceed $81,000 to replace the slow mix equipment at Camp Livingston in Basin 2.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Marion Simpson Jr. made a motion to approve the Engineer’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Elizabeth Q. Lindsay made a motion to authorize Greg Jones, Attorney, to get an appraisal of a second parcel of land owned by Gary Barth due to the first property not being sufficient.  Billy McKay seconded the motion.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Marion Simpson Jr.  seconded the motion.  Motion carried.  Meeting adjourned at 10:35 a.m.