Full Board

Meeting Minutes

• Board Minutes 23 February, 2021 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 23, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 23, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                      Russell Flowers                                                                                           The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with all Commissioners present.   Additions- Elizabeth Q. Lindsay made a motion to add leak adjustments under the Attorney’s report.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   The reading of the minutes of the regular Board meeting held on February 09, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date and discussed tap and meter fees.   Marion Simpson Jr. made a motion to approve the increase of the standard 5/8 tap and meter fee to $625.00.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Billy McKay made a motion for the approval to purchase two new trucks for 2021.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay Billy McKay made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to approve hiring Trek, Inc. to complete installation of backup generator at Well No. 4 for the price of $86,572.00.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Elizabeth Q. Lindsay made a motion to approve the Engineer’s report.  D. W. Williams seconded the motion.  Motion carried.   Attorney’s Report- Greg Jones, Attorney, reviewed the leak adjustment requests.   Marion Simpson Jr. made a motion to approve leak adjustment requests as presented by the Attorney for accounts 18-2285-08, 11-1710-00, 17-1390-00, 34-1680-01, 18-0110-01, 42-1390-00, 18-2220-00, 32-0815-00, 12-2700-12, 34-1210-02, 17-2440-00, 36-1940-01, 35-0110-01, 33-0050-15, 28-2150-16, 28-1490-01, 51-1200-13, 32-0815-00, 61-1875-00, 11-0180-04, 27-0490-16, 13-0320-10, and 17-3230-00.  Billy McKay seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Billy McKay made a motion to accept the Attorney’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 11:07 a.m.

• Board Minutes 09 February, 2021 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 09, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 09, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President, Absent Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                      Russell Flowers                                                                                           The meeting was called to order at 10:00 a.m. by D. W. Williams, Secretary of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Clyde Moore being absent.   The reading of the minutes of the regular Board meeting held on January 26, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Elizabeth Q. Lindsay seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.  He also reviewed the Water Audit Report and Consumption and Revenue report.   Marion Simpson Jr. made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel, stated the Personnel Committee meeting will be held February 16, 2021 at 9:00 a.m.    D. W. Williams, Finance Committee, Chairman, stated the Finance Committee meeting will be held February 16, 2021 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held February 04, 2021 at 9:00 a.m. Fourth Quarter status of each 2020 Goal was reviewed.  No formal motions were made.   Billy McKay made a motion to accept the Goals Committee meeting report.  Russell Flowers seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to approve the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   Marion Simpson Jr. moved that the Board accept Elizabeth Q. Lindsay as Vice President of the Board of Commissioners by acclamation.  D. W. Williams seconded the motion.  Motion carried.   Attorney’s Report- Elizabeth Q. Lindsay made a motion to move into Executive Session.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  8-Aye, 0-Nay, 1-Absent 8-0   Elizabeth Q. Lindsay made a motion to return from Executive Session.  D. W. Williams seconded the motion.  Motion carried.   Marion Simpson Jr. made a motion to authorize the realtor to move forward with the offer for the property located on Third Street.  Oscar Coody seconded the motion.  Motion carried.   Marion Simpson Jr. made a motion to accept the Attorney’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  D. W. Williams seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.