MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 26, 2019
Those present for the meeting were: BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr. Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Robert Sibley
Marion Simpson Jr.
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
The reading of the minutes of the regular Board meeting held on February 12, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Robert Sibley gave the invocation.
Marion Simpson Jr. led the Pledge of Allegiance.
The Roll was called with eight Commissioners present and Otha Hailey coming in a few minutes late.
Public Comments – None
Additions- Tommy Hollingsworth made a motion to add under the Finance report the quote from BGS, LLC. for two self-contained breathing apparatuses for the Treatment plant. Oscar Coody seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Old Business – None
New Business- None
Jimmy French, Operations Manager, reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. Billy McKay seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held February 15, 2019 at 9:00 a.m. No formal motions were made.
Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report. Marion Simpson Jr. seconded the motion. Motion carried.
Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held February 15, 2019 at 2:00 p.m.
Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 12-2030-00, 13-0605-00, 33-1730-01, 18-0390-01, 14-0050-00, 12-0255-01, 25-2191-01, 51-1300-04, 30-0180-00, 24-0330-01, 27-0400-14, 11-0460-00, 61-1690-05, 34-1940-09, 43-0740-00, and 23-1150-01. Total of 16 accounts. Oscar Coody seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Tommy Hollingsworth made a motion to approve a quote in the amount of $2,486.00 from Gemini Group for the annual CCR report. D. W. Williams seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Marion Simpson Jr. made a motion to approve a quote from RINI Construction in the amount of $12,600.00 for the construction of a 20 x 60 storage building at the warehouse. D. W. Williams seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Tommy Hollingsworth made a motion to approve a quote from Red Ball Oxygen in the amount of $12,960.98 for a welding machine/compressor/generator. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Tommy Hollingsworth made a motion to approve a quote from Hixon Autoplex in the amount of $23,596.00, the lowest of three bids, for the purchase of a ½ ton truck. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
D. W. Williams made a motion to approve a quote from Courtesy Automotive Group in the amount of $29,522.25 under state contract for the purchase of a ½ ton truck. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Annette Williams, Controller, reviewed the Schedule of Funds.
Elizabeth Q. Lindsay made a motion to accept the Finance Committee report. Oscar Coody seconded the motion. Motion carried.
Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.
Tommy Hollingsworth made a motion to accept the Engineer’s report. Billy McKay seconded the motion. Motion carried.
There being no other business, Marion Simpson Jr. made the motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.