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Meeting Minutes

• Board Minutes 25 October, 2022 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 25, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 25, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                       Oscar Coody                                                                Annette Williams, Controller                                      Elizabeth Q. Lindsay Greg Jones, Attorney                                                   Billy McKay Jamie Timberlake, Operations Mgr.                            Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                    Clyde Moore, Board President, Absent Brendon Gaspard, Pan American Engineers               Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    David Corley, Chief, Alpine Fire Dept.                       D.W. Williams                                                                                                                                Laurilee Burns, McGriff Insurance                              Russell Flowers Jack Stehr, McGriff Insurance                                             Lane Lavespere, Absent                                                                                                The meeting was called to order at 10:00 a.m. by Elizabeth Q. Lindsay, Vice President of the Board of Commissioners.   Greg Jones gave the invocation.   Billy McKay led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               The Roll was called with seven Commissioners present and Clyde Moore and Lane Lavespere being absent.   The reading of the minutes of the regular Board meeting held on October 11, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed.  Don O’Neal seconded the motion.  Motion carried.    Jimmy French, General Manager, reported that all taps and leaks are up to date.   Marion Simpson Jr. made a motion to approve a quote from Southern Coating’s, LLC. in the amount of $15,500.00 for washout and inspection of the elevated tanks.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Absent, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Billy McKay made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Personnel Committee, reported on the Personnel Committee meeting held October 18, 2022 at 9:00 a.m.  No formal motions were made.   Billy McKay made a motion to accept the Personnel Committee report.  Don O’Neal seconded the motion.  Motion carried.    D. W. Williams, Chairman, Finance Committee, reported on the Finance Committee meeting held October 18, 2022 at 10:00 a.m.     MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 25, 2022 Pg. 2   Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 36-1180-00, 23-2160-04, 12-1700-08, 25-1150-01, 12-1090-02, 28-2430-06, 17-1880-01, 14-1773-01, 28-2250-00, 61-1707-00, 14-1740-07, 22-1240-04, 32-0790-01,17-3120-02, 22-0600-01, 27-0370-06, 16-0230-01, 13-0211-02, 17-3160-00, 21-1427-07, and 15-0320-07.  Russell Flowers seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Absent, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Absent, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   D.W. Williams made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier.  Russell Flowers seconded the motion.   There was a roll call vote as follows:  Lane Lavespere; Absent, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Annette Williams, Controller, reviewed the Water Audit Report and the Schedule of Unrestricted Funds.   Billy McKay made a motion to accept the Finance Committee report.  Don O’Neal seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held November 10, 2022 at 9:00 a.m.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   Marion Simpson Jr. made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:44 a.m.

• Board Minutes 11 October, 2022 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 11, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 11, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                       Oscar Coody                                                                Annette Williams, Controller                                      Elizabeth Q. Lindsay Greg Jones, Attorney                                                   Billy McKay Jamie Timberlake, Operations Mgr.                            Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                    Clyde Moore, Board President, Absent Brendon Gaspard, Pan American Engineers, Absent  Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Neysha Elliot                                                               D.W. Williams                                                                                                                                                                                                                     Russell Flowers                                                                                      Lane Lavespere                                                                                                The meeting was called to order at 10:00 a.m. by Elizabeth Q. Lindsay, Vice President of the Board of Commissioners.   D. W. Williams gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               The Roll was called with eight Commissioners present and Clyde Moore being absent.   The reading of the minutes of the regular Board meeting held on September 27, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed.  Don O’Neal seconded the motion.  Motion carried.    Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed th Water Audit and Consumption and Revenue Report.   Oscar Coody made a motion to accept the General Manager’s report.  Lane Lavespere seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Personnel Committee, stated the next Personnel Committee meeting will be held October 18, 2022 at 9:00 a.m.    D. W. Williams, Chairman, Finance Committee, stated the next Finance Committee meeting will be held October 18, 2022 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held November 10, 2022 at 9:00 a.m.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:32 a.m.