Full Board

Meeting Minutes

• Board Minutes 25 May, 2021 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 25, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 25, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers, Absent Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                      Russell Flowers                                                                                           The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on May 11, 2021 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.    Marion Simpson Jr. made a motion to accept the General Manager’s report.  D.W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on May 18, 2021 at 9:00 a.m.  No formal motions were made.   Marion Simpson Jr. made a motion to accept the Personnel Committee report.  Don O’Neal seconded the motion.  Motion carried.   D.W. Williams, Chairman, Finance Committee, reported on the Finance Committee meeting held on May 18, 2021 at 10:00 a.m.   Elizabeth Q. Lindsay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 34-1720-05, 23-0230-17, 33-0330-01, 34-1010-02, 51-1470-00, 42-1230-03, 30-0575-00, 25-0650-00, 33-1560-04, 21-1560-03, 21-1296-00, 25-0100-01, 18-1680-04, 34-1730-00, 14-2270-10, 11-1650-00, 33-1070-10, 27-0142-12, and 18-2450-04. Oscar Coody seconded the motion.   There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay    Billy McKay made a motion to approve the computer lease with Turner Teleco in the amount of $422.51 per month for 36 months.  D. W. Williams seconded the motion.   There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Elizabeth Q. Lindsay made a motion to approve computer installation by Turner Teleco in the amount of $2,750.00.  Don O’Neal seconded the motion.   There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds.   Marion Simpson Jr. made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Russell Flowers seconded the motion.  Motion carried.  Meeting adjourned at 10:30 a.m.

• Board Minutes 11 May, 2021 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 11, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 11, 2021   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr., Absent                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                      Russell Flowers                                                                                           The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D. W. Williams led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Marion Simpson Jr. being absent.   Additions- Elizabeth Q. Lindsay made a motion to add to the agenda under the General Manager’s report, meter reading software update.  Russell Flowers seconded the motion.   There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, Don O’Neal; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   The reading of the minutes of the regular Board meeting held on April 27, 2021 was dispensed with and D. W. Williams made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.  He also reviewed the Consumption and Revenue Report and the Water Audit Report.   D. W. Williams made a motion to approve the meter reading software update from Core and Main in the amount of $35,980.01 to be paid out in 3 yearly installments.  Russell Flowers seconded the motion.   There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, Don O’Neal; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   Elizabeth Q. Lindsay made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held on May 18, 2021 at 9:00 a.m.    D.W. Williams, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on May 18, 2021 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held on April 29, 2021 at 9:00 a.m. 1st Quarter status of each 2021 goal was reviewed. No formal motions made.   Billy McKay made a motion to accept the Goals Committee report.  D. W. Williams seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   D. W. Williams made a motion to add to the agenda under the Engineer’s report the authorization of Continental Drilling to drill a test well on WWD#3 property beside the office in the amount of $287,650.00.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, Don O’Neal; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent   There being no other business Oscar Coody made the motion to adjourn.  D. W. Williams seconded the motion.  Motion carried.  Meeting adjourned at 11:05 a.m.