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• Board Meeting Minutes 25 September, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 25, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 25, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with nine Commissioners present.   Public Comments – None   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Engineer’s report resolutions to declare an emergency as in related to the 20’water main between Pollock and Camp Livingston Treatment Plant.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coo Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on September 11, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.     Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on Tuesday, September 18, 2018 at 9:00 a.m.  No formal motions were made.   Elizabeth Q. Lindsay made a motion to approve the Personnel Committee report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held on Tuesday, September 18, 2018 at 2:00 p.m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 27-0030-27, 26-2040-01, 36-1860-01, 16-1040-06, 16-0030-00, 25-2950-00, 11-0710-01, and 33-0270-02.  Total of 8 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Annette Williams, Controller, presented the following reports:     Schedule of Funds Statement of Revenue and Expenses Budget Comparison   Tommy Hollingsworth made a motion to approve Southern Heritage Bank to lower interest rates on checking accounts based on the T-bill rate no lower than 1% as the market allows, also Southern Heritage Bank would be the District’s Fiscal Agent until July 2019 when the Professional Staff is elected.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held October 25, 2018 at 9:00 a. m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas the General Manager is hereby authorized to enter into a Contract with H & R Contractors, Inc. to conduct mowing of the pipeline right-of-way through the United States Forest Service property for an amount not to exceed $3,000.00.   Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas, the General Manager is hereby authorized to purchase materials including but not limited to 14 valves, saddles, and corp stops for an amount not to exceed $35,000 to replace air release valves on the 20’ raw water main.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas, the General Manager is hereby authorized to enter into a Contract with the proposer as recommended by the Engineer to replace 8 air release valves for an amount not to exceed $55,000.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Robert Sibley made a motion to accept the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Marion Simpson Jr. made the motion to adjourn.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.  Meeting adjourned at 10:55 a.m.

• Board Meeting Minutes 11 September, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 11, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 11, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D. W. Williams. led the Pledge of Allegiance.   The Roll was called with nine Commissioners present.   Public Comments – None   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Engineer’s report a resolution to declare an emergency as in related to the 20’water main between Pollock and Camp Livingston Treatment Plant.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on August 28, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed the Consumption and Revenue report and Water Audit report.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will held on Tuesday, September 18, 2018 at 9:00 a.m.   Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on Tuesday, September 18, 2018 at 2:00 p.m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to table the motion to approve a resolution to declare an emergency as in related to the 20’water main between Pollock and Camp Livingston Treatment Plant. Robert Sibley seconded the motion.    There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas, the District has received the recommendation of the Developer’s Engineer, that the extension of the District’s water system, to provide potable water service to “Beau Chene Subdivision, Phase III” developed by B. D. R. Properties, LLC, has been satisfactorily completed according to the plans and specifications previously approved by the District; and has received the ‘Dedication of Facilities and Agreement for Maintenance’ document from the Developer.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Robert Sibley made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.