MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 25, 2018
Those present for the meeting were:
BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr. Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Robert Sibley
Marion Simpson Jr.
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
Marion Simpson Jr. led the Pledge of Allegiance.
The Roll was called with nine Commissioners present.
Public Comments – None
Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Engineer’s report resolutions to declare an emergency as in related to the 20’water main between Pollock and Camp Livingston Treatment Plant. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coo Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Old Business – None
New Business- None
The reading of the minutes of the regular Board meeting held on September 11, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. Billy McKay seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on Tuesday, September 18, 2018 at 9:00 a.m. No formal motions were made.
Elizabeth Q. Lindsay made a motion to approve the Personnel Committee report. Marion Simpson Jr. seconded the motion. Motion carried.
Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held on Tuesday, September 18, 2018 at 2:00 p.m.
Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 27-0030-27, 26-2040-01, 36-1860-01, 16-1040-06, 16-0030-00, 25-2950-00, 11-0710-01, and 33-0270-02. Total of 8 accounts. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Annette Williams, Controller, presented the following reports:
- Schedule of Funds
- Statement of Revenue and Expenses
- Budget Comparison
Tommy Hollingsworth made a motion to approve Southern Heritage Bank to lower interest rates on checking accounts based on the T-bill rate no lower than 1% as the market allows, also Southern Heritage Bank would be the District’s Fiscal Agent until July 2019 when the Professional Staff is elected. D. W. Williams seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Elizabeth Q. Lindsay made a motion to accept the Finance Committee report. Oscar Coody seconded the motion. Motion carried.
Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held October 25, 2018 at 9:00 a. m.
Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.
Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas the General Manager is hereby authorized to enter into a Contract with H & R Contractors, Inc. to conduct mowing of the pipeline right-of-way through the United
States Forest Service property for an amount not to exceed $3,000.00. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas, the General Manager is hereby authorized to purchase materials including but not limited to 14 valves, saddles, and corp stops for an amount not to exceed $35,000 to replace air release valves on the 20’ raw water main. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas, the General Manager is hereby authorized to enter into a Contract with the proposer as recommended by the Engineer to replace 8 air release valves for an amount not to exceed $55,000. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Robert Sibley made a motion to accept the Engineer’s report. Billy McKay seconded the motion. Motion carried.
There being no other business, Marion Simpson Jr. made the motion to adjourn. Elizabeth Q. Lindsay seconded the motion. Motion carried. Meeting adjourned at 10:55 a.m.