MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 14, 2018
Those present for the meeting were: BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller, Absent Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr. Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Robert Sibley
Marion Simpson Jr.
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
D. W. Williams led the Pledge of Allegiance.
The Roll was called with nine Commissioners present.
Public Comments – None
Additions- None
Old Business – None
New Business- None
The reading of the minutes of the regular Board meeting held on July 24, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Otha Hailey seconded the motion. Motion carried.
Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District and reviewed the Project Update Sheet.
Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution that Womack & Sons Construction Group Inc., the Contractor for the project entitled, WATER MAIN REPLACEMENT ON TIOGA HIGH ROAD, as “Substantially Completed” the work under the Contract as recommended by the Engineer. Otha Hailey seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution awarding the job of the Water Main Relocation on La. Hwy. 3225 Turn Lanes at La. Hwy. 623 to the lowest bidder Trek, Inc. in the amount of $212,390.00. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Elizabeth Q. Lindsay made a motion to accept the Engineer’s report. Billy McKay seconded the motion. Motion carried.
Jimmy French, General Manager, reviewed the Water Audit Report, Consumption and Revenue Report, and reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. D. W. Williams seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held on Tuesday, August 21, 2018 at 9:00 a.m.
Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting held on Tuesday, August 21, 2018 at 2:00 p.m.
Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held August 09, 2018 at 9:00 a.m. The second quarter status of each 2018 goal was reviewed.
Elizabeth Q. Lindsay made a motion to approve the addition of the Consumer Confidence Report to the District’s website and to keep copies available in the office for customers instead of individual mailings. Tommy Hollingsworth seconded the motion.
There was a roll call vote as follows: Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay, 9-0
Marion Simpson Jr. made a motion to accept the Goals Committee Report. Billy McKay seconded the motion. Motion carried.
There being no other business, Marion Simpson Jr. made the motion to adjourn. Oscar Coody seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.
