MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 24, 2017
Those present for the meeting were:
BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr., Absent Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Asst. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Pat Turpin, Regions Insurance Robert Sibley, Absent
Lauralee Burns, Regions Insurance Marion Simpson Jr.
Donnie Kendrick, Regions Insurance D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Billy McKay gave the invocation.
Oscar Coody led the Pledge of Allegiance.
The Roll was called with eight Commissioners present and Robert Sibley being absent.
Public Comments- None
Additions- None
Old Business – None
New Business - None
The reading of the minutes of the regular Board meeting held on October 10, 2017 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. Billy McKay seconded the motion. Motion carried.
Elizabeth Q. Lindsay, Personnel Committee, stated the Personnel Committee meeting was held October 17, 2017 at 9:00 a.m. No formal motions were made.
Otha Hailey, Chairman of the Finance Committee, reported on the Finance Committee meeting held on October 17, 2017 at 2:00 p.m.
Otha Hailey made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 24-0730-02, 11-0770-01, 42-0500-01, 35-0290-17, 26-2940-01, 21-1190-06, 61-1510-03, 42-0070-00, and 36-1640-02. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent
Otha Hailey made a motion to approve a Neptune handheld in the amount of $9,650.00. D.W. Williams seconded the motion.
There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent
Otha Hailey made a motion to approve contractors to bore relocation line at Flagon Loop on La 623 not to exceed $14,000.00 with Water Works District No. 3 furnishing the materials. D. W. Williams seconded the motion.
There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent
Pat Turpin, Regions Insurance, presented the 2018 Insurance Package Comparison with quotes for Worker’s Compensation and General Liability Insurance for the District. She made the recommendation that we keep LUBA as the Worker’s Compensation and keep Allied World as the Liability Insurance Carrier.
Tommy Hollingsworth made a motion to renew our policy for Worker’s Compensation through LUBA. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent
Tommy Hollingsworth made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier. D.W. Williams seconded the motion.
There was a roll call vote as follows: Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent
Annette Williams, Controller, presented the following reports:
- Schedule of Funds
- Budget Comparison
Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held October 23, 2017 at 2:00 p.m. The third quarter status of each 2017 goal was reviewed. No formal motions made.
Tommy Hollingsworth made a motion to accept the Goals Committee report. Oscar Coody seconded the motion. Motion carried.
Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District.
Tommy Hollingsworth made a motion to accept the Engineer’s report. Otha Hailey seconded the motion. Motion carried.
Greg Jones, Attorney, reported that the sale of the Kiwanis Camp Road property should close in November.
Elizabeth Q. Lindsay made a motion to accept the Attorney’s report. Oscar Coody seconded the motion. Motion carried.
There being no other business, Marion Simpson Jr. made the motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 11:05 a.m.