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Meeting Minutes

• Board Meeting Minutes 27 November, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 27, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 27, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec., Absent      Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Bill Dart, Dart Insurance                                            Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments – None   Additions- None   Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on November 13, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on Tuesday, November 20, 2018 at 9:00 a.m.  No formal motions were made.   Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  Billy McKay seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held on Tuesday, November 20, 2018 at 2:00 p.m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 27-0780-04, 28-1630-16, 41-0560-00, 18-2479-00, 26-00460-01, 28-2000-00, 61-1310-00, 36-1400-03, 18-2170-00, 26-0140-03, 28-2190-05, 16-1040-06, 51-1020-02, 26-2350-03, and 21-0870-10.  Total of 15 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve the 2019 Budget as presented.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Marion Simpson Jr. made a motion to approve Langston Electric LLC. to install lighting at the Camp Livingston treatment plant in the amount of $7,225.00.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to approve the invoice from HACH in the amount of $16,655.40 for the turbidity filter monitor at the treatment plant.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Bill Dart, Dart Insurance, presented the Health Insurance quote from Blue Cross Blue Shield.   Tommy Hollingsworth made a motion to approve Blue Cross Blue Shield as the District’s Health Insurance carrier.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to accept the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:47 a.m.

• Board Meeting Minutes 13 November, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 13, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 13, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D. W. Williams led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments – None   Additions- Tommy Hollingsworth made a motion to add to the Agenda under the Engineer’s report an emergency declaration to approve work to repair damage due to tornado at well site #2.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to add to the Agenda under the Engineer’s report an emergency declaration to approve emergency repair to 20 inch water main which ruptured on November 04, 2018 at the Camp Livingston treatment plant.     There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0     Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on October 23, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed the Water Audit report and Consumption and Revenue report.   Elizabeth Q. Lindsay made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held on Tuesday, November 20, 2018 at 9:00 a.m.    Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on Tuesday, November 20, 2018 at 2:00 p.m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution that Trek, Inc., the Contractor for the project entitled, INSTALLATION OF COLOR REMOVAL EQUIPMENT AT CAMP BEAUREGARD, as “Substantially Completed” the work under the Contract as recommended by the Engineer.  Robert Sibley seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign a resolution that TREK, Inc., the contractor for the project entitled, Water Main Relocation, La. Hwy. 3223 Turn Lanes at La. Hwy. 623, S.P. N. H. 011660” as “Substantially Completed” the work under the Contract as recommended by the Engineer.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0     Elizabeth Q. Lindsay made a motion to accept the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Tommy Hollingsworth made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:40 a.m.