Full Board

Meeting Minutes

• Board Meeting 22 May, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 22, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 22, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody, Absent Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments – None   Additions- None   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on May 08, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  D. W. Williams seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on Tuesday, May 15, 2018 at 9:00 a.m. No formal motions were made.   Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  D. W. Williams seconded the motion.  Motion carried.    Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held on Tuesday, May 15, 2018 at 2:00 p.m.   Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 25-2480-01, 13-1030-00, 30-0275-00, 34-0487-05, 15-1470-12, and 28-0150-22.  Total of 6 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Absent, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   Otha Hailey made a motion to approve the quote from Petron in the amount of $8,266.62 for the construction of a metal roof for the Phosphate Tank at the Treatment Plant.  Tommy Hollingsworth seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Absent, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   Marion Simpson Jr. made a motion to approve the purchase of two trucks on state contract in the amounts of $50,133.00 and $26,502.00.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Absent, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   Annette Williams, Controlled presented the following reports:     Schedule of Funds Budget Comparison Statement of Revenue and Expenses   April invoices were approved.   Elizabeth Q. Lindsay made a motion to approve the Finance Committee report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District and presented pictures of the completed flocculator.    Tommy Hollingsworth made a motion to approve the Engineer’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.    There being no other business, Elizabeth Q. Lindsay made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:37 a.m.

• Board Minutes 08 May, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 08, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 08, 2018       Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Maguire Iron Representatives                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D. W. Williams led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments – None   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the General Manager’s report the Maguire Iron contract.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9- Aye, 0-Nay 9-0   Old Business – None   New Business - None   The reading of the minutes of the regular Board meeting held on April 24, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Robert Sibley seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date and the line laying crew has completed Cooley Drive.   He also gave the following reports:    Project Update Report Consumption and Revenue Report Water Audit Report   Upon the recommendation of the District’s attorney Elizabeth Q. Lindsay made a motion to approve the contract with Maguire Iron, Inc. in the amount of $359,100.00 due upon completion of the job with construction to begin no later than December 31, 2018.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9- Aye, 0-Nay 9-0   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting held on Tuesday, May 15, 2018 at 9:00 a.m.   Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on Tuesday, May 15, 2018 at 2:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held on Thursday April 26, 2018 at 9:00 a.m. No formal motions were made.   Tommy Hollingsworth made a motion to accept the Goals Committee report.  D. W. Williams seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District and reviewed the Project Update report.   Tommy Hollingsworth made a motion to approve the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   Greg Jones, Attorney, reviewed the Tech2O contract.   Upon the recommendation of the District’s attorney, Elizabeth Q. Lindsay made a motion to add an amendment to the Tech2O contract.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9- Aye, 0-Nay 9-0   Upon the recommendation of the District’s attorney, Marion Simpson Jr. made a motion to approve the amended contract with Tech2O.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9- Aye, 0-Nay 9-0   Marion Simpson Jr. made a motion to accept the Attorney’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Robert Sibley seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.