MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MAY 08, 2018
Those present for the meeting were:
BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr., Absent Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Maguire Iron Representatives Robert Sibley
Marion Simpson Jr.
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
D. W. Williams led the Pledge of Allegiance.
The Roll was called with all nine Commissioners present.
Public Comments – None
Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the General Manager’s report the Maguire Iron contract. Billy McKay seconded the motion.
There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye. 9- Aye, 0-Nay 9-0
Old Business – None
New Business - None
The reading of the minutes of the regular Board meeting held on April 24, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Robert Sibley seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date and the line laying crew has completed Cooley Drive.
He also gave the following reports:
- Project Update Report
- Consumption and Revenue Report
- Water Audit Report
Upon the recommendation of the District’s attorney Elizabeth Q. Lindsay made a motion to approve the contract with Maguire Iron, Inc. in the amount of $359,100.00 due upon completion of the job with construction to begin no later than December 31, 2018. Billy McKay seconded the motion.
There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye. 9- Aye, 0-Nay 9-0
Tommy Hollingsworth made a motion to accept the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting held on Tuesday, May 15, 2018 at 9:00 a.m.
Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on Tuesday, May 15, 2018 at 2:00 p.m.
Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held on Thursday April 26, 2018 at 9:00 a.m. No formal motions were made.
Tommy Hollingsworth made a motion to accept the Goals Committee report. D. W. Williams seconded the motion. Motion carried.
Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects throughout the District and reviewed the Project Update report.
Tommy Hollingsworth made a motion to approve the Engineer’s report. Billy McKay seconded the motion. Motion carried.
Greg Jones, Attorney, reviewed the Tech
2O contract.
Upon the recommendation of the District’s attorney, Elizabeth Q. Lindsay made a motion to add an amendment to the Tech
2O contract. D. W. Williams seconded the motion.
There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye. 9- Aye, 0-Nay 9-0
Upon the recommendation of the District’s attorney, Marion Simpson Jr. made a motion to approve the amended contract with Tech
2O. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye. 9- Aye, 0-Nay 9-0
Marion Simpson Jr. made a motion to accept the Attorney’s report. Billy McKay seconded the motion. Motion carried.
There being no other business, Oscar Coody made the motion to adjourn. Robert Sibley seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.