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Meeting Minutes

• Board Minutes 25 February, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 25, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 25, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent              Elizabeth Q. Lindsay, Absent Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Rebecca Nation, CPA, Auditor, PMH                        Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                       Aruna Decker, PMH                                                   Marion Simpson Jr.                                                                                                                              Kelsi Ware, PMH                                                        D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Elizabeth Q. Lindsay being absent.   Additions- None.   The reading of the minutes of the regular Board meeting held on February 11, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held February 18, 2020 at 9:00 a.m.  No formal motions were made.   Marion Simpson Jr. made a motion to accept the Personnel Committee report.  Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                            Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held February 18, 2020 at 2:00 p.m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-0350-00, 13-1445-00, 32-1130-01, 27-1680-07, 18-1420-04, 26-1770-00, 28-1270-00, 30-0340-00, 14-2690-09, 27-1540-08, 13-0130-00, 61-1796-02, 25-2080-03, and 13-0830-00. Marion Simpson Jr. seconded the motion. There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Absent, Robert Sibley; Aye, Clyde Moore; Aye.  Aye-8, Nay-0, 1-Absent 8-0   Aruna Decker, Senior Staff Accountant with Payne, Moore & Herrington, CPAs, presented the District’s 2019 Audit Report.  The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.   Tommy Hollingsworth made a motion to accept the audit report for 2019 as presented.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Absent, Robert Sibley; Aye, Clyde Moore; Aye.  Aye-8, Nay-0, 1-Absent 8-0   Tommy Hollingsworth made a motion to approve the purchase of two trucks from Courtesy Motors on state contract in the amount of $54,012.50.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Absent, Robert Sibley; Aye, Clyde Moore; Aye.  Aye-8, Nay-0, 1-Absent 8-0   Marion Simpson Jr. made a motion to approve the Finance Committee report.  D. W. Williams seconded the motion.  Motion carried.   Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.    Marion Simpson Jr. made a motion to accept the Engineer’s report.  Billy McKay seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:30 a.m.

• Board Minutes 11 February, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 11, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 11, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Marion Simpson Jr.                                                                                                                                                                                                                 D. W. Williams                                                                                                                                                                                                                                                             The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Attorney’s report the discussion of customer account 13-0830-00.  Robert Sibley seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  Aye-9, Nay-0 9-0   The reading of the minutes of the regular Board meeting held on January 28, 2020 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Robert Sibley seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed the Water Audit Report and Consumption and Revenue Report.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held February 18, 2020 at 9:00 a.m.     Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held February 18, 2020 at 2:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reported on the Goals Committee meeting held January 30, 2020 at 9:00 a.m.  Fourth quarter status of each 2019 goal were reviewed.  No formal motions were made.   Tommy Hollingsworth made a motion to accept the Goals Committee report.  D. W. Williams seconded the motion.  Motion carried.   Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.    Tommy Hollingsworth made a motion to accept the Engineer’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Greg Jones, Attorney, discussed customer account number 13-0830-00.   Marion Simpson Jr. made a motion to approve the authorization of a refund of bank draft on customer account number 13-0830-00 until leak adjustments are reviewed at the next Finance Committee meeting.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D.W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  Aye-9, Nay-0 9-0   There being no other business Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:34 a.m.