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Meeting Minutes

• Board Minutes 22 September, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 22, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 22, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President, Absent                                                                  Annette Williams, Controller                                     Oscar Coody Greg Jones, Attorney                                                  Elizabeth Q. Lindsay Jamie Timberlake, Operations Mgr.                           Billy McKay Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                          Jaime Holloway, Foley & Judell, L.L.P                     Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               D.W. Williams                                                                                      Don T. O’Neal                                                                                                                                     The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with eight Commissioners present, Otha Hailey being absent.   Additions- Elizabeth Q. Lindsay made a motion to add a resolution to the agenda under the Finance Committee report.  Robert Sibley seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   The reading of the minutes of the regular Board meeting held on September 08, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Marion Simpson Jr. made a motion to accept the General Manager’s report.  D.W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on September 15, 2020 at 9:00 a.m.  The General Manager’s annual evaluation was discussed.   Elizabeth Q. Lindsay made a motion to approve the maximum salary increase allowed for the General Manager of $1,200.00 annual, $100.00 per month.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   Oscar Coody made a motion to accept the Personnel Committee report.  Billy McKay seconded the motion.   Jimmy French, General Manager, reported on the Finance Committee meeting held on September 15, 2020 at 2:00 p.m.   Marion Simpson Jr. made a motion to approve a resolution authorizing the issuance of not exceeding Six Million Five Hundred Thousand Dollars ($6,500,000) of Water Revenue Refunding Bonds, Series 2020, of waterworks District No. 3 of Rapides Parish, Louisiana; providing for the sale of such bonds; and providing for other matters in connection therewith.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 1-Absent 8-0   Annette Williams, Controller, reviewed the Schedule of Funds and the Budget Comparison.   Elizabeth Q. Lindsay made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Billy McKay made a motion to approve the Engineer’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:30 a.m.

• Board Minutes 08 September, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 08, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 08, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Oscar Coody Greg Jones, Attorney                                                  Elizabeth Q. Lindsay Jamie Timberlake, Operations Mgr.                           Billy McKay Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President, Absent Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                          Hardy Andrews, Foley & Judell, L.L.P                      Marion Simpson Jr., Phone                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               D.W. Williams, Phone                                                                                      Don T. O’Neal                                                                                                                                     The meeting was called to order at 10:00 a.m. by Elizabeth Q. Lindsay, Board member.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with six Commissioners present, Clyde Moore being absent, Marion Simpson Jr. and D.W. Williams present by phone.   Additions- None    The reading of the minutes of the regular Board meeting held on August 25, 2020 was dispensed with and Oscar Coody made a motion to accept the minutes as printed. Billy McKay seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date and also reviewed the Water Audit Report.   D.W. Williams made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held on September 15, 2020 at 9:00 a.m.    Billy McKay made a motion to accept the Personnel Committee report.  D. W. Williams seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held on September 15, 2020 at 2:00 p.m.   Billy McKay made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Billy McKay made a motion to approve the Engineer’s report.  Robert Sibley seconded the motion.  Motion carried.   Billy McKay made a motion to approve the declaration of an emergency repair as in related to the 20 inch main.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Phone, Marion Simpson Jr.; Aye, Phone, Otha Hailey; Aye, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Absent.  8-Aye, 0-Nay, 1-Absent 8-0   Oscar Coody made a motion to add to the Agenda under the Attorney’s report.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Phone, Marion Simpson Jr.; Aye, Phone, Otha Hailey; Aye, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Absent.  8-Aye, 0-Nay, 1-Absent 8-0   Billy McKay made a motion to authorize the President of the Board of Commissioners to sign the following resolution giving preliminary approval to the issuance of not to exceed Six Million Five Hundred Thousand Dollars ($6,500,000) of Water Revenue Refunding Bonds of Waterworks District No.3 of Rapides Parish, Louisiana, in one or more series; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Phone, Marion Simpson Jr.; Aye, Phone, Otha Hailey; Aye, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Absent.  8-Aye, 0-Nay, 1-Absent 8-0   Billy McKay made a motion to approve the Attorney’s report.  Oscar Coody seconded the motion. Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Don T. O’Neal seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.