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Meeting Minutes

• Board Minutes 25 July, 2023 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 25, 2023   Those present for the meeting were:            Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 25, 2023   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS            Jimmy R. French, General Manager Jamie Timberlake, Asst. General Mgr.                      Oscar Coody                                                               Annette Williams, Controller                                      Elizabeth Q. Lindsay Greg Jones, Attorney, Absent                                    Billy McKay                                                                    Keesha Halliburton, Administrative Sec.                   Greg Collins Brendon Gaspard, Pan American Engineers            Marion Simpson Jr. Seth Johnson                                                            D.W. Williams David Corley, Chief, Alpine Fire Dept.                       Russell Flowers                                                                                    Lane Lavespere                                                                                    Don T. O’Neal     The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Russell Flowers gave the invocation.   Don O’Neal led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               The Roll was called with all Commissioners present.   The reading of the minutes of the regular Board meeting held on July 11, 2023 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.    Jimmy French, General Manager, reported that all taps and leaks are up to date.    Billy McKay made a motion to accept the General Manager’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, reported on the Personnel Committee meeting held July 18, 2023 at 9:00 a.m.  The committee made a motion to recommend to the Finance Committee the addition of two positions at the Treatment Plant.  Motion carried.   Lane Lavespere made a motion to approve the Personnel Committee report.  Don O’Neal seconded the motion.  Motion carried.   Billy McKay, Chairman, Finance Committee, reported on the Finance Committee meeting held July 18, 2023 at 10:00 a.m.   Elizabeth Q. Lindsay made a motion to approve leak adjustments as presented for accounts 15-1200-19, 15-1136-01, 25-2990-01, 23-0590-04, 35-0290-19, 13-0225-01, 35-1875-05, 36-0360-00, 41-0420-01, 26-0050-02, 25-1590-03, 35-1730-17, 25-3430-01, 15-1175-17, and 25-2520-01. Russell Flowers seconded the motion.    There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, D.W. Williams; Aye.  9-Aye, 0-Nay, 9-0   Lane Lavespere made a motion to approve the addition of two positions at the Treatment Plant as recommended by the Personnel Committee.  Don O’Neal seconded the motion.   There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, D.W. Williams; Aye.  9-Aye, 0-Nay, 9-0   Oscar Coody made a motion to approve the purchase of a five-million-dollar U.S. Treasury note to replace the maturity at July 31, 2023.  Lane Lavespere seconded the motion.   There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, D.W. Williams; Aye.  9-Aye, 0-Nay, 9-0   Seth Johnson, Controller, reviewed the Consumption and Revenue report and the Budget Comparison.   Elizabeth Q. Lindsay made a motion to approve the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held August 03, 2023 at 9:00 a.m.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects in the District.   Marion Simpson Jr. made a motion to accept the Engineer’s report.  Russell Flowers seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.   Don O’Neal seconded the motion.  Motion carried.  Meeting adjourned at 11:10 a.m.

• Board Minutes 11 July, 2023 The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Lane Lavespere gave the invocation.   Marion Simpson Jr. Read more The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Lane Lavespere gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               The Roll was called with all Commissioners present.   Additions- Elizabeth Q. Lindsay made a motion to add to the agenda under the Engineer’s report, a resolution.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, D.W. Williams; Aye.  9-Aye, 0-Nay, 9-0   The reading of the minutes of the regular Board meeting held on June 27, 2023 was dispensed with and Don O’Neal made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.    Jimmy French, General Manager, reported that all taps and leaks are up to date.  He also reviewed the Water Audit report and the Consumption and Revenue report.    Marion Simpson Jr. made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, stated the next Personnel Committee meeting will be held July 18, 2023 at 9:00 a.m.     Billy McKay, Chairman, Finance Committee, stated the next Finance Committee meeting will be held July 18, 2023 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held August 03, 2023 at 9:00 a.m.   New Business- Election of officers and professional staff for a one-year term beginning July 11, 2023 and ending with the first meeting in July 2024 was held as follows:   Elizabeth Q. Lindsay nominated D.W. Williams for President of the Board of Commissioners.  Oscar Coody seconded the nomination.    There being no other nominations, Greg Jones called for the nominations for President to close.   Russel Flowers moved that the Board accept D.W. Williams as President of the Board of Commissioners by acclamation.   Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Billy McKay nominated Elizabeth Q. Lindsay for Vice President of the Board of Commissioners.  Oscar Coody seconded the nomination.    There being no other nominations, Greg Jones called for the nominations for Vice President to close.   Lane Lavespere moved that the Board accept Elizabeth Q. Lindsay as Vice President of the Board of Commissioners by acclamation.  Don O’Neal seconded the motion.  Motion carried.   Don O’Neal nominated Billy McKay for Secretary of the Board of Commissioners.  Elizabeth Q. Lindsay seconded the nomination.   There being no other nominations, Greg Jones called for the nominations for Secretary to close.   Oscar Coody moved that the Board accept Billy McKay as Secretary of the Board of Commissioners by acclamation.  Lane Lavespere seconded the motion.  Motion carried.   Elizabeth Q. Lindsay made a motion to appoint professional staff; Pan American Engineers as the Engineering firm, Greg Jones as Attorney and legal advisor, and Payne, Moore and Herrington as finance advisor and auditor for the District.  Greg Collins seconded the motion.   There being no other nominations, Greg Jones called for the nominations for the Professional Staff to close.   Oscar Coody moved that the Board accept Pan American Engineers as the Engineering firm, Greg Jones as Attorney, and Payne, Moore and Herrington as finance advisor for the District by acclamation.  Billy McKay seconded the motion. Motion carried.                                               Brendon Gaspard, Pan American Engineers, reported on ongoing projects in the District.   Elizabeth Q. Lindsay made motion to approve a resolution Whereas, Waterworks District No. 3 of Rapides Parish received two (2) proposals from Land Banks/Sponsors identified by the Corps of Engineers in their email dated June 27, 2023 for Parallel Raw Water Main-Big Creek to camp Livingston and; Whereas, the Proposals have been reviewed and evaluated by Pan American Engineers, LLC, with a recommendation of acceptance of the proposal from R. Dugas Family in the amount of $10,600.00. Now Therefore It Be It Resolved, that the General Manager is hereby authorized to execute a Wetlands Mitigation Agreement between Water Works District No. 3 of Rapides Parish and R. Dugas Family, LLC. Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, D.W. Williams; Aye.  9-Aye, 0-Nay, 9-0   Billy McKay made a motion to accept the Engineer’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.   Lane Lavespere seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.