Full Board

Meeting Minutes

• Board Minutes 22 October, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 22, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 22, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec., Absent      Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Mark Wood, Candidate, Rapides Parish Sheriff        Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                       Laurilee Burns, McGriff Insurance                            Marion Simpson Jr.                                                                                                                              Donnie Kendrick, McGriff Insurance                         D. W. Williams                                                                                         The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments- Mark Wood addressed the Board of Commissioners on his candidacy for Rapides Parish Sheriff.   The reading of the minutes of the regular Board meeting held on October 08, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Billy McKay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held October 15, 2019 at 9:00 a.m. No formal motions were made.   Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  Oscar Coody seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held October 15, 2019 at 1:00 p. m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 17-2394-01, 12-0530-15, 30-0590-05, 26-0130-01, 35-0410-10, 18-1350-03, 16-0790-15, 19-0870-01, 28-1220-10, 25-1130-01, 33-0100-07, and 27-1370-00.  Total of 12 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Donnie Kendrick, McGriff Insurance, presented the 2020 Insurance Package Comparison with quotes for Worker’s Compensation and General Liability Insurance for the District.  He made the recommendation that we keep LUBA as the Worker’s Compensation and keep Allied World as the Liability Insurance Carrier.   Tommy Hollingsworth made a motion to renew our policy for Worker’s Compensation through LUBA.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier with Option #2-includes Identity Fraud Resolution Endorsement.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve the 2020 Budget.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to approve a proposed increase in water rates to be effective January 01, 2020.  A public hearing will be advertised to be held at 9:30 a.m. prior to the Board meeting November 26, 2020.  Tommy Hollingsworth seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Marion Simpson Jr. made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held October 29, 2019 at 9:00 a.m.   Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.    Marion Simpson Jr.  made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 11:15 a.m.

• Board Minutes 08 October, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 08, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 08, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr., Absent             Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Jay Luneau, La. State Senate                                      Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Marion Simpson Jr.                                                                                                                                                                                                                  D. W. Williams                                                                                         The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments- State Senator, Jay Luneau addressed the Board of Commissioners.   The reading of the minutes of the regular Board meeting held on September 24, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reviewed the Consumption and Revenue report and the Water Audit report, he also reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to approve a resolution written by the District’s attorney, Greg Jones, to show support for reopening a testing laboratory in Alexandria.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve a resolution expressing support for Water Works District No.3 state approved employees to continue collecting water samples instead of DHH.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the General Manager’s report.  D. W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held October 15, 2019 at 9:00 a.m.   Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held October 15, 2019 at 1:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held October 29, 2019 at 9:00 a.m.   Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.    Elizabeth Q. Lindsay made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 11:00 a.m.