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Meeting Minutes

• Board Minutes 27 August, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 27, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 27, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney, Absent                                     Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Marion Simpson Jr.                                                                                                                                                                                                                  D. W. Williams                                                                                       The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on August 13, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  D. W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held August 20, 2019 at 9:00 a.m.   No formal motions made.   Marion Simpson Jr. made a motion to accept the Personnel Committee report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held August 20, 2019 at 2:00 p.m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-0210-01, 25-0680-06, 15-0110-06, 62-0740-11, 35-0940-00, 13-0590-01, 61-1970-03, 19-0150-04, 15-1090-02, and 14-1930-15. Total of 10 accounts. Oscar Coody seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve $11.25 as the starting pay and a 5% pay rate increase for employees.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve a revised contract for Tech2O effective August 1, 2019.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to for a rate study to be brought to the Finance Committee, outlining the possibilities of an annual percentage increase in basic rates.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the Finance Committee report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.   Marion Simpson Jr. made a motion to accept the Engineer’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:40 a.m.

• Board Minutes 13 August, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 13, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 13, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers, Absent Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Marion Simpson Jr.                                                                                                                                                                                                                  D. W. Williams                                                                                       The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on July 23, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date. He also reviewed the Consumption and Revenue and the Water Audit Report.     Tommy Hollingsworth made a motion to authorize DSI, the sole source, to begin work on the creek dredging not to exceed $120,000.00.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to add to the agenda under the General Manager’s report the items to be declared surplus.   Oscar Coody seconded the motion.   There was a roll call vote as follows:  Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to declare 9 items as surplus and proceed with getting them to auction.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Robert Sibley seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held August 20, 2019 at 9:00 a.m.     Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held August 20, 2019 at 2:00 p.m.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:25 a.m.