MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 25, 2019
Those present for the meeting were: BOARD OF COMMISSIONERS
Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President
Annette Williams, Controller Tommy Hollingsworth, Secretary
Greg Jones, Attorney Oscar Coody
Jamie Timberlake, Operations Mgr. Elizabeth Q. Lindsay
Keesha Halliburton, Administrative Sec. Billy McKay
Brendon Gaspard, Pan American Engineers Clyde Moore, Board President
Robert Sibley
Marion Simpson Jr.
D. W. Williams
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
Billy McKay led the Pledge of Allegiance.
The Roll was called with all nine Commissioners present.
The reading of the minutes of the regular Board meeting held on June 11, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Tommy Hollingsworth made a motion to accept the General Manager’s report. Otha Hailey seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held June 18, 2019 at 9:00 a.m. No formal motions were made.
Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report. Marion Simpson Jr. seconded the motion. Motion carried.
Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held June 18, 2019 at 2:00 p.m.
Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-1950-00, 24-0470-03, 35-20-8000, 33-0480-01, and 34-0860-03. Total of 5 accounts. Oscar Coody seconded the motion.
There was a roll call vote as follows: D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay 9-0
Tommy Hollingsworth made a motion to approve a 3 year contract with TechH20 to institute and maintain a flushing program in the amount of $63,600 the first year with no more than a 5% increase annually. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay 9-0
Elizabeth Q. Lindsay made a motion to approve a 36 month lease with Sayes Office Supply in the amount of $445.24 per month for a Minolta color printer/copier/scanner. Oscar Coody seconded the motion.
There was a roll call vote as follows: D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Clyde Moore; Aye. 9-Aye, 0-Nay 9-0
Tommy Hollingsworth made a motion to table the issue of paying the principle payment for $500,000.00 to Southern Heritage Bank until the next scheduled Finance Committee meeting. Billy McKay seconded the motion. Motion carried.
Annette Williams, Controller, reviewed the Schedule of Funds and the Statement of Revenue and Expenses.
May invoices were approved.
Elizabeth Q. Lindsay made a motion to accept the Finance Committee report. Marion Simpson Jr. seconded the motion. Motion carried.
Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held July 18, 2019.
Brendon Gaspard, Engineer, Pan American Engineers, reported on the status of ongoing projects in the District.
Marion Simpson Jr. made a motion to accept the Engineer’s report. Elizabeth Q. Lindsay seconded the motion. Motion carried.
There being no other business Marion Simpson Jr. made the motion to adjourn. Oscar Coody seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.
