MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 25, 2020
Those present for the meeting were: BOARD OF COMMISSIONERS Jimmy R. French, Gen. Mgr. Otha Hailey, Vice President, Absent
Annette Williams, Controller Oscar Coody
Greg Jones, Attorney Elizabeth Q. Lindsay
Jamie Timberlake, Operations Mgr. Billy McKay
Keesha Halliburton, Administrative Sec. Clyde Moore, Board President
Brendon Gaspard, Pan American Engineers, Absent Robert Sibley
Marion Simpson Jr.
D.W. Williams
Don T. O’Neal
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Robert Sibley gave the invocation.
Elizabeth Q. Lindsay led the Pledge of Allegiance.
The Roll was called with eight Commissioners present, Otha Hailey being absent.
Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the General Manager’s report, a quote from Gibko for an outdoor sign for the District, and a resolution from the Engineer.
There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent 8-0
The reading of the minutes of the regular Board meeting held on August 11, 2020 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.
Jimmy French, General Manager, reported that all taps and leaks are up to date.
Marion Simpson Jr. made a motion to approve a quote from Gibko Signs in the amount of $5,225.00 for the installation of an outdoor sign for the District. Oscar Coody seconded the motion.
There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent 8-0
Elizabeth Q. Lindsay made a motion to authorize the President of the Board of Commissioners to sign the following resolution whereas the Developer, JED Lodging, LLC, for the proposed Water Main to Serve Ozark Estates Mobile Home Park, has requested that the Water Works District No. 3 of Rapides Parish provide for operation and maintenance of water distribution improvements that are to be constructed by the Developer. Oscar Coody seconded the motion.
There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent 8-0
Marion Simpson Jr. made a motion to accept the General Manager’s report. D. W. Williams seconded the motion. Motion carried.
Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on August 18, 2020 at 9:00 a.m. No formal motions were made.
Marion Simpson Jr. made a motion to accept the Personnel Committee report. Oscar Coody seconded the motion. Motion carried.
Clyde Moore, President, reported on the Finance Committee meeting held on August 18, 2020 at 2:00 p.m.
D. W. Williams made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 12-2570-04, 26-2880-00, 32-0170-05, 18-0101-00, 17-1626-01, 31-0420-02, 18-2160-02, 15-1860-00, 15-1870-00, 14-0800-06, 22-0800-00, 23-1690-00, 41-0310-23, 21-0010-00, 32-0790-01, 34-1170-00, 36-2140-01, 36-0395-00, 42-0190-05, 15-1309-04, 41-1680-06, 51-0940-00, 14-0800-06, 35-0690-00, 32-0170-05, 33-1560-04, 13-0150-01, 35-1120-00, 17-1590-00, 14-2490-01, and 71-0210-00. Oscar Coody seconded the motion second.
There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent 8-0
Elizabeth Q. Lindsay made a motion to approve a quote from Vermeer in the amount of $45,500.00 which is state contract price, for the purchase of a Vacuum Excavation System Trailer. Oscar Coody seconded the motion.
There was a roll call vote as follows: Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Clyde Moore; Aye. 8-Aye, 0-Nay, 1-Absent 8-0
Annette Williams, Controller, reviewed the Schedule of Funds, Budget Comparison, and Statement of Revenue and Expenses.
Elizabeth Q. Lindsay made a motion to accept the Finance Committee report. Billy McKay seconded the motion. Motion carried.
There being no other business Marion Simpson Jr. made the motion to adjourn. Oscar Coody seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.
