Full Board

Meeting Minutes

• Board Minutes 28 June, 2022 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 28, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 28, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay, Absent Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                  Clyde Moore, Board President, Absent Brendon Gaspard, Pan American Engineers              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    David Corley, Chief, Alpine Fire Dept.                     D.W. Williams                                                                                                                                                            Russell Flowers                                                                                     Lane Lavespere                                                                                                                   The meeting was called to order at 10:00 a.m. by D. W. Williams, Secretary of the Board of Commissioners.   Don O’Neal gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.   The Roll was called with seven Commissioners present and Elizabeth Q. Lindsay and Clyde Moore being absent.   Additions- Marion Simpson Jr. made a motion to add to the agenda under the Engineer’s report a resolution for dredging of Big Creek.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   The reading of the minutes of the regular Board meeting held on June 14, 2022 was dispensed with and Don O’Neal made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.    Jimmy French, Operations Manager, reported that all taps and leaks are up to date.    Billy McKay made a motion to accept the General Manager’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   Don O’Neal, Personnel Committee, reported on the Personnel Committee meeting held June 21, 2022 at 11:00 a.m.  No formal motions made.   Russell Flowers made a motion to accept the Personnel Committee report.  Lane Lavespere seconded the motion.  Motion carried.   D. W. Williams, Chairman, Finance Committee, reported on the Finance Committee meeting held June 21, 2022 at 10:00 a.m.   Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts  43-0025-01, 21-0090-00, 25-0700-04, 13-1820-00, 22-0590-00, 61-2206-02, 22-1328-12, 26-0130-01, and 19-0725-17.   Oscar Coody seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Marion Simpson Jr. made a motion to approve the renewal of the Konica Minolta lease in the amount of $445.24 for 36 months.  D.W. Williams seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds.   Marion Simpson Jr made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   Billy McKay made a motion to approve the resolution authorizing the General Manager to execute contracts and change orders between the Water Works District No. 3 and Womack & Sons Construction Group for the Dredging of Big Creek at Raw Water Intake Structure.  Lane Lavespere seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   Marion Simpson Jr. made a motion to approve the resolution authorizing the General Manager to execute an Engineering Services Agreement between Water Works District No. 3 and Pan American Engineers, LLC as related to the proposed Water System Improvements Project.  Don O’Neal seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Absent, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Absent.  7-Aye, 0-Nay, 2-Absent   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:35 a.m.

• Board Minutes 14 June, 2022 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 14, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 14, 2022   Those present for the meeting were:                           BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr.                           Don T. O’Neal                                           Keesha Halliburton, Administrative Sec.                  Clyde Moore, Board President Brendon Gaspard, Pan American Engineers, Absent Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        D.W. Williams                                                                                      Russell Flowers                                                                                     Lane Lavespere                                                                                                                   The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Marion Simpson Jr. gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on May 24, 2022 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.    Jimmy French, Operations Manager, reported that all taps and leaks are up to date.  He also reviewed the Water Audit Report and the Consumption and Revenue Report.   D. W. Williams made a motion to approve the quote from Gulf States Engineering Co., Inc. for a replacement VFD at Esler not to exceed $20,000.00.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Elizabeth Q. Lindsay made a motion to approve the updated increase in tap fees.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Marion Simpson Jr. made a motion to authorize the General Manager to sign a resolution for the adoption of qualified retirement plan.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   Elizabeth Q. Lindsay made a motion to accept the General Manager’s report.  Lane Lavespere seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Personnel Committee, stated the next Personnel Committee meeting will be held June 21, 2022 at 11:00 a.m.   D.W. Williams, Chairman, Finance Committee, stated the next Finance Committee meeting will be held June 21, 2022 at 10:00 a.m.    New Business- Marion Simpson Jr. made a motion to approve a Public Hearing to discuss increased water rates to cover accelerated costs due to economic changes up to but not to exceed 35%.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay   There being no other business Russell Flowers made the motion to adjourn.  Marion Simpson Jr.  seconded the motion.  Motion carried.  Meeting adjourned at 11:15 a.m.