MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 22, 2022
Those present for the meeting were: BOARD OF COMMISSIONERS Jimmy R. French, Gen. Mgr. Oscar Coody
Annette Williams, Controller Elizabeth Q. Lindsay
Greg Jones, Attorney Billy McKay
Jamie Timberlake, Operations Mgr. Don T. O’Neal
Keesha Halliburton, Administrative Sec. Clyde Moore, Board President
Brendon Gaspard, Pan American Engineers Marion Simpson Jr.
Rebecca Nation, Payne Moore & Herrington D.W. Williams
Kelsi Ware, Payne Moore & Herrington Russell Flowers
David Corley, Chief, Alpine Fire Dept.
The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.
Marion Simpson Jr. gave the invocation.
Russell Flowers led the Pledge of Allegiance.
The Roll was called with all eight Commissioners present.
Additions- Elizabeth Q. Lindsay made a motion to add to the agenda under the General Managers report the approval of an updated Backflow Policy. Marion Simpson Jr. seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
The reading of the minutes of the regular Board meeting held on February 08, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Elizabeth Q. Lindsay seconded the motion. Motion carried.
Jaime Timberlake, Operations Manager, reported that all taps and leaks are up to date.
Elizabeth Q. Lindsay made a motion to approve an updated Backflow Policy. Russell Flowers seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Marion Simpson made a motion to accept the General Manager’s report. D.W. Williams seconded the motion. Motion carried.
Elizabeth Q. Lindsay, Personnel Committee, reported on the Personnel Committee meeting held February 15, 2022 at 9:00 a.m. No formal motions made.
Marion Simpson Jr. made a motion to accept the Personnel Committee report. Billy McKay seconded the motion. Motion carried.
D.W. Williams, Chairman, Finance Committee, reported on the Finance Committee meeting held February 15, 2022 at 10:00 a.m.
Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 14-0990-01, 13-1470-01, 26-0550-00, 62-1290-00, 34-0110-01, 24-0230-00, 22-0330-00, 22-1390-02, 25-1550-00, 18-0241-03, 27-0600-06, and 12-1880-10. Oscar Coody seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Elizabeth Q. Lindsay made a motion to approve a quote in the amount of $6,636.00 from Fisher Scientific for a MegaPure Glass Still. Don O’Neal seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Marion Simpson Jr. made a motion to approve a quote in the amount of $5,735.00 from Allen Jenkins Contractor, Inc. for a Load Bank Test for generators. Elizabeth Q. Lindsay seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Oscar Coody made a motion to approve a quote in the amount of $19,100.00 from Absolute Painting and Drywall. Don O’Neal seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Elizabeth Q. Lindsay made a motion to approve the quote from Compliance, Testing and Remediation for $25,500.00 but not to exceed $40,000.00 for the Backflow and Cross Connection Plan Development Proposal. Billy McKay seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Kelsi Ware, Payne Moore & Herrington, presented the 2021 Audit. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.
Billy McKay made a motion to accept the audit report for 2021 as presented. Don O’Neal seconded the motion.
There was a roll call vote as follows: Russell Flowers; Aye, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Oscar Coody; Aye, Billy McKay; Aye, D.W. Williams; Aye, Marion Simpson Jr.; Aye, and Clyde Moore; Aye. 8-Aye, 0-Nay, 8-0
Brendan Gaspard, Pan American Engineers, reported on the status of ongoing projects.
Marion Simpson Jr. made a motion to accept the Engineer’s report. D. W. Williams seconded the motion. Motion carried.
There being no other business Oscar Coody made the motion to adjourn. Don O’Neal seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.