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Meeting Minutes

• Board Minutes 24 November, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 24, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 24, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                     Oscar Coody                                                                Annette Williams, Controller                                     Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay Jamie Timberlake, Operations Mgr., Absent             Don T. O’Neal                                           Keesha Halliburton, Administrative Sec., Absent     Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                                                                                                                The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Jimmy French led the Pledge of Allegiance.   The Roll was called with all eight Commissioners present.   The reading of the minutes of the regular Board meeting held on November 10, 2020 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Billy McKay made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on November 17, 2020 at 9:00 a.m. No formal motions made.   Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  Billy McKay seconded the motion.  Motion carried.    D. W. Williams, Finance Committee, Chairman, reported on the Finance Committee meeting held on November 17, 2020 at 10:00 a.m.   Billy McKay made a motion to approve Blue Cross Blue Shield as the District’s Health Insurance carrier.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Elizabeth Q. Lindsay made a motion to approve DPC for Chlorine bids, and Harcros for Soda Ash.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Marion Simpson Jr. made a motion to approve Core and Main for material bids 1001 and 1002.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Elizabeth Q. Lindsay made a motion to approve Ferguson for material bids 1003, 1004, 1005, 1006, 1007, 1008, 1009, and 1010.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Elizabeth Q. Lindsay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 61-1707-00, 35-2080-00, 17-0680-11, 15-0080-01, 35-0990-02, 14-1749-01, 28-2510-24, 32-1450-01, 25-1630-00, 25-2950-00, 13-0270-01, 25-3680-00, 28-2590-07, 17-3260-04, and 41-1840-02.  Total of 15 accounts. Oscar Coody seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Marion Simpson Jr. made a motion to approve the 2019 Budget as presented.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Elizabeth Q. Lindsay made a motion to approve the proposed 2.5% increase in all water rates to be effective January 01, 2021.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Don T. O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, D. W. Williams; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  8-Aye, 0-Nay, 8-0   Annette Williams, Controller, reviewed the Schedule of Funds.   Elizabeth Q. Lindsay made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried. Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Billy McKay made a motion to approve the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:40 a.m.

• Board Minutes 10 November, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 10, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 10, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President, Absent                                                                  Annette Williams, Controller, Absent                        Oscar Coody Greg Jones, Attorney                                                  Elizabeth Q. Lindsay Jamie Timberlake, Operations Mgr.                           Billy McKay Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            D.W. Williams                                                                                      Don T. O’Neal                                                                                                                                     The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on October 27, 2020 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed the Water Audit Report and Consumption and Revenue Report.   Marion Simpson Jr. made a motion to accept the General Manager’s report.  D. W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the Personnel Committee meeting will be held on November 17, 2020 at 9:00 a.m.    D. W. Williams, Finance Committee, stated the Finance Committee meeting will be held on November 17, 2020 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, reviewed the Third Quarter Goals for 2020.  No formal motions were made.   Billy McKay made a motion to accept the Goals Committee Report.  Oscar Coody seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the status of ongoing projects in the District.   Billy McKay made a motion to approve the Engineer’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.