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• Board Meeting Minutes 23 October, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 23, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 23, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.,Absent                          Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Laurilee Burns, McGriff Insurance                            Robert Sibley                                                                                                                                                                                                                                                    Donnie Kendrick, McGriff Insurance                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   D. W. Williams led the Pledge of Allegiance.   The Roll was called with eight Commissioners present and Otha Hailey arriving later.   Public Comments – None   Additions- Elizabeth Q. Lindsay made a motion to add to the Agenda under the Engineer’s report an emergency declaration to approve a pump replacement for Well#7 at Camp Beauregard not to exceed $25,000.00.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on October 09, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Billy McKay seconded the motion.  Motion carried.     Jaime Timberlake, Operations Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  D.W. Williams seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held on Tuesday, October 16, 2018 at 9:00 a.m.  No formal motions made. Elizabeth Q. Lindsay made a motion to accept the Personnel Committee report.  Oscar Coody seconded the motion.  Motion carried.   Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held on Tuesday, October 16, 2018 at 2:00 p.m.   Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 18-0481-00, 36-0210-01, 26-2790-02, 18-0510-17, 18-2150-24, and 22-0720-05.  Total of 6 accounts. Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve the 2019 Budget.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to rescind the motion to approve the 2019 Budget (Board members agreed to review entire Budget at the next meeting prior to approval).  Elizabeth Q. Lindsay seconded the motion.    There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Donnie Kendrick, McGriff Insurance, presented the 2019 Insurance Package Comparison with quotes for Worker’s Compensation and General Liability Insurance for the District.  He made the recommendation that we keep LUBA as the Worker’s Compensation and keep Allied World as the Liability Insurance Carrier.   Tommy Hollingsworth made a motion to renew our policy for Worker’s Compensation through LUBA.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0     Tommy Hollingsworth made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier.  Marion Simpson Jr. seconded the motion. There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the Finance Committee report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the Goals Committee meeting scheduled for Thursday October 25, 2018 at 9:00 a. m. will be rescheduled.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to approve an emergency declaration for a pump replacement for Well#7 at Camp Beauregard not to exceed $25,000.00.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas the General Manager is hereby authorized to enter into a Contract with H & R Contractors, Inc. to conduct mowing of the pipeline right-of-way through the United States Forest Service property for the amount of $16,500.00.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to accept the Engineer’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.  Meeting adjourned at 11:00 a.m.

• Board Meeting Minutes 09 October, 2018 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 09, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 09, 2018   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                  Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President                                                                                     Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Elizabeth Q. Lindsay gave the invocation.   D. W. Williams led the Pledge of Allegiance.   The Roll was called with nine Commissioners present.   Public Comments – None   Additions- None   Old Business – None   New Business- None   The reading of the minutes of the regular Board meeting held on September 25, 2018 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.     Jimmy French, General Manager, reported that all taps and leaks are up to date.  He also reviewed the Water Audit Report and the Consumption and Revenue Report.   Tommy Hollingsworth made a motion to approve canceling the order for 2 vehicles with Dodge and authorize the General Manager to order from Ford under the state contract.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, the next Personnel Committee meeting will be held on Tuesday, October 16, 2018 at 9:00 a.m.     Otha Hailey, Chairman, Finance Committee, the next Finance Committee meeting will be held on Tuesday, October 16, 2018 at 2:00 p.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held Thursday October 25, 2018 at 9:00 a. m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution in accordance with Public Emergency declared on September 25, 2018, that the General Manager is hereby authorized to enter into a Contract with the proposer as recommended by the Engineer to replace the 5 air valves for an amount not to exceed $45,000.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Oscar Coody; Aye, Billy McKay; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the Engineer’s report.  Marion Simpson Jr. seconded the motion.  Motion carried.   There being no other business, Marion Simpson Jr. made the motion to adjourn.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.  Meeting adjourned at 10:45 a.m.