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Meeting Minutes

• Board Minutes 23 June, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 23, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 23, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Oscar Coody Greg Jones, Attorney                                                  Elizabeth Q. Lindsay, Absent Jamie Timberlake, Operations Mgr.                           Billy McKay Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley                                                                                                                                                                                                                                                                                                                                                                                                          Phillip Terrell, Rapides Parish District Attorney       Marion Simpson Jr., Absent                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Robert Murphy, District Attorney Office Investigator D. W. Williams                                                                                                                                                                                                                                 The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with six Commissioners present and Elizabeth Q. Lindsay and Marion Simpson Jr. being absent.   The reading of the minutes of the regular Board meeting held on June 09, 2020 was dispensed with and Oscar Coody made a motion to accept the minutes as printed. D. W. Williams seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date.   Billy McKay made a motion to accept the General Manager’s report.  Robert Sibley seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held June 17, 2020 at 9:00 a.m.  No formal motions were made.   Oscar Coody made a motion to accept the Personnel Committee report.  Billy McKay seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   D. W. Williams made a motion to accept the Engineers report.  Billy McKay seconded the motion.  Motion carried.   There being no other business Oscar Coody made the motion to adjourn.  Billy McKay seconded the motion.  Motion carried.  Meeting adjourned at 10:20 a.m.

• Board Minutes 09 June, 2020 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 09, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JUNE 09, 2020   Those present for the meeting were:                            BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr.                                      Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Oscar Coody Greg Jones, Attorney                                                  Elizabeth Q. Lindsay Jamie Timberlake, Operations Mgr.                           Billy McKay Keesha Halliburton, Administrative Sec.                   Clyde Moore, Board President Brendon Gaspard, Pan American Engineers              Robert Sibley, Absent                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Marion Simpson Jr.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 D. W. Williams                                                                                                                                                                                                                                      The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   D. W. Williams gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with seven Commissioners present and Robert Sibley being absent.   The reading of the minutes of the regular Board meeting held on May 26, 2020 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Jimmy French, General Manager, reported that all taps and leaks are up to date and reviewed the Water Audit Report and Consumption and Revenue Report.   Elizabeth Q. Lindsay made a motion to approve the application for Water Works District No. 3 credit card with Red River Bank.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  7-0, 7-Aye, 0-Nay, 1- Absent   Marion Simpson Jr. made a motion to accept the General Manager’s report.  D. W. Williams seconded the motion.  Motion carried.   New Business- Clyde Moore nominated D. W. Williams for Secretary of the Board of Commissioners.  Elizabeth Q. Lindsay seconded the nomination.  Motion carried.   There being no other nominations, Greg Jones called for the nominations for Secretary to close.   Elizabeth Q. Lindsay moved that the Board accept Clyde Moore as President of the Board of Commissioners by acclamation.   Oscar Coody seconded the motion.  Motion carried.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  7-0, 7-Aye, 0-Nay, 1- Absent Elizabeth Q. Lindsay, Personnel Committee, stated the next Personnel Committee meeting will be held June 17, 2020 at 9:00 a.m.   Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held June 17, 2020 at 2:00 p.m.   Brendon Gaspard, Pan American Engineers, reported on ongoing projects.   Marion Simpson Jr. made a motion to declare an emergency to repair a leak on the 20 inch main at the Pollock Pump Station not to exceed $150,000.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  7-0, 7-Aye, 0-Nay, 1- Absent   Marion Simpson Jr. made a motion to accept the Engineers report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Elizabeth Q. Lindsay made a motion to add to the agenda leak adjustments for approval.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  7-0, 7-Aye, 0-Nay, 1- Absent   Greg Jones, Attorney, presented the leak adjustments for approval.   D. W. Williams made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 14-2570-19, 19-0120-03, 42-1390-00, 22-1332-04, 15-1150-02, 61-0290-09, 17-0599-01, 12-0770-01, 43-0330-01, 21-0630-17, 22-1332-04, 21-2140-00, 23-0210-08, 18-2530-01, 62-2435-01, 35-0890-03, 26-1770-00, 30-0485-00, 28-2530-00, 22-1360-02, 41-0220-01, 28-0930-00, 33-0040-16, 21-0010-00, 15-1680-08, 12-0990-17, 28-1690-02, 14-1920-06, 34-0750-00, 12-0070-01, 14-2090-25, 14-1920-06, 27-0010-12, 41-1860-00, 41-1930-03, 62-14340-03, 35-1741-01. Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Absent, Oscar Coody; Aye, Billy McKay; Aye, Marion Simpson Jr.; Aye, Clyde Moore; Aye.  7-0, 7-Aye, 0-Nay, 1- Absent   There being no other business Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:30 a.m.