Full Board

Meeting Minutes

• Board Minutes 23 July, 2024 WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 23, 2024   Those present for the meeting were:                                                          Read more WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 23, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr. Jamie Timberlake, Asst. General Mgr.                       Oscar Coody                                                               Seth Johnson, Controller                                             Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay, Absent                                           Keesha Halliburton, Administrative Secretary             Greg Collins Brendon Gaspard, Pan American Engineers,             Absent Marion Simpson Jr.                               David Corley, Chief, Alpine Fire Dept                        D.W. Williams                                                                                Jonathon Reynolds, Turner Teleco                             Russell Flowers        Jordan Beebe, Turner Teleco                                      Lane Lavespere                                                                                                                                                                                Don T. O’Neal                                         The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Don O’Neal gave the invocation.   Marion Simpson Jr. led the Pledge of Allegiance.                                                                                                                                                                                                                                        The Roll was called with eight Commissioners present and Billy McKay being absent.   The reading of the minutes of the regular Board meeting held on July 09, 2024 was dispensed with and Don O’Neal made a motion to accept the minutes as printed. Elizabeth Q. Lindsay seconded the motion.  Motion carried.    Jimmy French, General Manager, reported on ongoing projects in the District by Pan American Engineers.  Jonathon Reynolds and Jordan Beebe with Turner Teleco, discussed cyber security options provided by them.   Elizabeth Q. Lindsay made a motion to approve an upgraded additional cyber security package provided by Turner Teleco in the amount of $255.00 monthly.  Don O’Neal seconded the motion.    There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Absent, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, reported on the Personnel Committee meeting held July 16, 2024 at 9:00 a.m.   Don O’Neal made a motion to accept the Personnel Committee report.  Marion Simpson Jr. seconded the motion.  Motion carried.   D.W. Williams, President, reported on the Finance Committee meeting held July 16, 2024 at 10:00 a.m.   Lane Lavespere made a motion to approve leak adjustments as presented for accounts 31-0240-00, 42-0962-04, 34-2051-00, 31-0850-02, 27-1930-03, 14-1320-03, 51-1640-04, 26-2970-02, 34-0090-00.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Absent, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Marion Simpson Jr. made a motion to approve Employee Vision and Dental insurance through AFLAC.  Russel Flowers seconded the motion.   There was a roll call vote as follows:  Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Absent, Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Seth Johnson, Controller, reviewed the Budget Comparison and Statement of Revenue and Expenses.    Marion Simpson Jr. made a motion to accept the Finance Committee report.  Don O’Neal seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held July 30, 2024 at 9:00 a.m.   Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:44 a.m.

• Board Minutes 09 July, 2024 WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 09, 2024   Those present for the meeting were:                                                          Read more WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON JULY 09, 2024   Those present for the meeting were:                                                                                     BOARD OF COMMISSIONERS                 Jimmy R. French, Gen. Mgr. Jamie Timberlake, Asst. General Mgr.                       Oscar Coody                                                               Seth Johnson, Controller                                             Elizabeth Q. Lindsay Greg Jones, Attorney                                                  Billy McKay                                           Keesha Halliburton, Administrative Secretary           Greg Collins Brendon Gaspard, Pan American Engineers, Absent Marion Simpson Jr. Kelsi Ware, Payne Moore & Herrington                    D.W. Williams                                                                                                                                                                    Russell Flowers, Absent                                                                                           Don T. O’Neal                                                                                    Lane Lavespere                                                                                                                                                        The meeting was called to order at 10:00 a.m. by D.W. Williams, President of the Board of Commissioners.   Marion Simpson Jr. gave the invocation.   Don O’Neal led the Pledge of Allegiance.                                                                                                                                                                                                                                  The Roll was called with eight Commissioners present and Russell Flowers being absent.   Additions- Don O’Neal made a motion to add to the Agenda under the Engineer’s report a resolution.  Oscar Coody seconded the motion.  Motion carried.   Billy McKay made a motion to add to the Agenda under the Attorney’s report the Election of Officers.  Don O’Neal seconded the motion.  Motion carried.   The reading of the minutes of the regular Board meeting held on June 25, 2024 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed. Oscar Coody seconded the motion.  Motion carried.    Jimmy French, General Manager, reviewed the Consumption and Revenue, Water Audit Report, and the Material Bids.   Marion Simpson Jr. made a motion to approve Ferguson for material bids 1004, 1005, 1006, 1007, 1008, 1009, and 1010.  Don O’Neal seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to approve Core and Main for material bids 1001 and 1002.  Oscar Coody seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to declare an emergency purchase of an A/C unit for the warehouse not to exceed $9000.00.  Don O’Neal seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Billy McKay made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay, Chairwoman, Personnel Committee, stated the next Personnel Committee meeting will be held July 16, 2024 at 9:00 a.m.   Billy McKay, Chairman, Finance Committee, stated the next Finance Committee meeting will be held July 16, 2024 at 10:00 a.m.   Elizabeth Q. Lindsay, Chairwoman, Goals Committee, stated the next Goals Committee meeting will be held July 30, 2024 at 9:00 a.m.   Brendon Gaspard, Pan American Engineers, reported on the ongoing projects in the district.  He also presented a resolution to be brought to the full Board for approval.   Elizabeth Q. Lindsay made a motion to adopt a resolution authorizing the General Manager to enter into an agreement with CROM Corporation to perform inspection, cleaning, repair, etc for the One Million Gallon Reservoir at Camp Beauregard, with the total cost not to exceed $250,000.00   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Lane Lavespere made a motion to approve the purchase of a mag meter for the pump station at Esler in the amount of $18,700.00.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Greg Jones, Attorney, began the Election of officers and professional staff for a one-year term beginning July 09, 2024 and ending with the first meeting in July 2025 was held as follows:   Elizabeth Q. Lindsay nominated D.W. Williams for President of the Board of Commissioners.  Don O’Neal seconded the nomination.    There being no other nominations, Greg Jones called for the nominations for President to close.   Don O’Neal moved that the Board accept D.W. Williams as President of the Board of Commissioners by acclamation.   Oscar Coody seconded the motion.  Motion carried.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Billy McKay nominated Elizabeth Q. Lindsay for Vice President of the Board of Commissioners.  Don O’Neal seconded the nomination.    There being no other nominations, Greg Jones called for the nominations for Vice President to close.   Lane Lavespere moved that the Board accept Elizabeth Q. Lindsay as Vice President of the Board of Commissioners by acclamation.  Oscar Coody seconded the motion.  Motion carried.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Don O’Neal nominated Billy McKay for Secretary of the Board of Commissioners.  Elizabeth Q. Lindsay seconded the nomination.   There being no other nominations, Greg Jones called for the nominations for Secretary to close.   Oscar Coody moved that the Board accept Billy McKay as Secretary of the Board of Commissioners by acclamation.  Don O’Neal seconded the motion.    There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Elizabeth Q. Lindsay made a motion to appoint Payne, Moore and Herrington as finance advisor and auditor for the District. Don O’Neal seconded the motion.   There being no other nominations, Greg Jones called for the nominations for financial advisor to close.    Billy McKay moved that the Board accept Payne, Moore and Herrington as finance advisor and auditor for the District.  Lane Lavespere seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Billy McKay made a motion to appoint Greg Jones as Attorney for the District.  Oscar Coody seconded the motion.   There being no other nominations, Greg Jones called for the nominations for Attorney for the District to close.   Elizabeth Q. Lindsay move that the Board accept Greg Jones as Attorney for the District.  Billy McKay seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Oscar Coody made a motion to appoint Pan American Engineers as the Engineering firm for the District.  Lane Lavespere seconded the motion.   There being no other nominations, Greg Jones called for the nominations for Engineer for the District to close.   Oscar Coody moved that the Board accept Pan American Engineers as the Engineering firm.  Don O’Neal seconded the motion.   There was a roll call vote as follows:  Russell Flowers; Absent, Don O’Neal; Aye, Elizabeth Q. Lindsay; Aye, Lane Lavespere; Aye, Oscar Coody; Aye, Billy McKay; Aye, Greg Collins; Aye, Marion Simpson Jr.; Aye, and D.W. Williams; Aye.  8-Aye, 0-Nay, 1-Absent, 8-0   Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:50 a.m.