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Meeting Minutes

• Board Minutes 26 March, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 26, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 26, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller, Absent                        Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Phillip Terrell, Rapides Parish District Attorney       Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   Robert Sibley gave the invocation.   Billy McKay led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   The reading of the minutes of the regular Board meeting held on March 12, 2019 was dispensed with and Elizabeth Q. Lindsay made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.   Public Comments – None   Additions- None   Old Business – None   New Business- None   Jimmy French, Operations Manager, reported that all taps and leaks are up to date.   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Elizabeth Q. Lindsay seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, reported on the Personnel Committee meeting held March 19, 2019 at 9:00 a.m. No formal motions were made.     Marion Simpson Jr. made a motion to accept the Personnel Committee report.  Oscar Coody seconded the motion.  Motion carried.    Otha Hailey, Chairman, Finance Committee, reported on the Finance Committee meeting held March 19, 2019 at 2:00 p.m.   Elizabeth Q. Lindsay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 15-1120-00, 17-0910-00, 11-0530-00, 32-0870-00, 18-1450-04, 17-1840-02, 21-1680-00, 14-1470-02, 14-2720-00, 14-2010-15, 19-1020-00, 14-0050-00, 32-0140-08, 232191-01, 23-1600-19, and 43-0960-02. Total of 16 accounts. Oscar Coody seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to approve the quote from Continental Drilling in the amount of $13,879.63 for the repair of Well 5.  D. W. Williams seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Otha Hailey made a motion to approve the quote from CD’s Tree Removal in the amount of $3,250.00 for the cutting of four trees near the office.  Elizabeth Q. Lindsay seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Otha Hailey made a motion to rescind the approval of the purchase of a welding machine/compressor/generator from February 19, 2019 until additional quotes are received. Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Otha Hailey made a motion to approve the quote from Red Ball Oxygen for a welding/compressor/generator in the amount of $12,960.98 which was the lowest of three quotes received.  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows:  Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to accept the Finance Committee report.  Billy McKay seconded the motion.  Motion carried.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to accept the Engineer’s report.  D. W. Williams seconded the motion.  Motion carried.   There being no other business, Marion Simpson Jr. made the motion to adjourn.  Oscar Coody seconded the motion.  Motion carried.  Meeting adjourned at 10:37 a.m.

• Board Minutes 12 March, 2019 MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 12, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy Read more MINUTES OF THE BOARD OF COMMISSIONERS MEETING HELD AT THE DISTRICT OFFICE ON MARCH 12, 2019   Those present for the meeting were:                            BOARD OF COMMISSIONERS                                                                                     Jimmy R. French, Gen. Mgr.                                     Otha Hailey, Vice President                                                                  Annette Williams, Controller                                     Tommy Hollingsworth, Secretary Greg Jones, Attorney                                                  Oscar Coody Jamie Timberlake, Operations Mgr.                           Elizabeth Q. Lindsay Keesha Halliburton, Administrative Sec.                   Billy McKay Brendon Gaspard, Pan American Engineers              Clyde Moore, Board President Mike Johnson, State Representative                           Robert Sibley                                                                                                                                                                                                                                                                                                                                        Marion Simpson Jr.                                                                                                                                                                                                                                                     D. W. Williams                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    The meeting was called to order at 10:00 a.m. by Clyde Moore, President of the Board of Commissioners.   The reading of the minutes of the regular Board meeting held on February 26, 2019 was dispensed with and Robert Sibley made a motion to accept the minutes as printed.  Oscar Coody seconded the motion.  Motion carried.   Elizabeth Q. Lindsay made a motion to rescind the minutes from February 26, 2019 and approve them after corrected.  Robert Sibley seconded the motion.   There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Robert Sibley gave the invocation.   Oscar Coody led the Pledge of Allegiance.   The Roll was called with all nine Commissioners present.   Public Comments – None   Additions- None   Old Business – None   New Business- None   Jimmy French, Operations Manager, reported that all taps and leaks are up to date.     The General Manager reviewed the following reports:     Consumption and Revenue Water Audit Report   Tommy Hollingsworth made a motion to approve the purchase of probes for the filter at the treatment plant from Leopold in the amount of $11,677.00(the sole source).  Marion Simpson Jr. seconded the motion.   There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Tommy Hollingsworth made a motion to accept the General Manager’s report.  Oscar Coody seconded the motion.  Motion carried.   Robert Sibley, Chairman, Personnel Committee, stated the next Personnel Committee meeting will be held March 19, 2019 at 9:00 a.m.       Otha Hailey, Chairman, Finance Committee, stated the next Finance Committee meeting will be held March 19, 2019 at 2:00 p.m.   Brendon Gaspard, Pan American Engineers, reported on the current status of ongoing projects in the District.   Tommy Hollingsworth made a motion to authorize the President of the Board of Commissioners to sign a resolution whereas the District has received the recommendation of the Developer’s Engineer that the extension of the District’s water system, to provide potable water service to “Stone Gate Villas Subdivision” developed by SE-RAND Enterprises, LLC has been satisfactorily completed according to the plans and specifications previously approved by the District; and has received the “Dedication of Facilities and Agreement for Maintenance” documents from the Developer.  D.W. Williams seconded the motion.   There was a roll call vote as follows: Oscar Coody; Aye, Billy McKay; Aye, Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye, Elizabeth Q. Lindsay; Aye, Robert Sibley; Aye, Clyde Moore; Aye.  9-Aye, 0-Nay, 9-0   Elizabeth Q. Lindsay made a motion to accept the Engineer’s report.  Oscar Coody seconded the motion.  Motion carried.   There being no other business, Oscar Coody made the motion to adjourn.  Marion Simpson Jr. seconded the motion.  Motion carried.  Meeting adjourned at 10:35 a.m.