Finance Committee Meeting Minutes | Water Works District No. 3

Jun 22, 2026

Finance Minutes

WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS PERSONNEL COMMITTEE HELD AT THE DISTRICT OFFICE APRIL 21, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
D.W. Williams, President
Billy McKay, Chairman
Greg Collins
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary, Absent

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the invocation.

Greg Collins led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 19, 2026 was dispensed with and Greg Collins made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Russell Flowers made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report – Greg Collins made a motion to approve leak adjustments as presented for accounts 11-1088-03, 41-0827-03, 34-0410-06, 27-0280-09, 32-0050-15, 19-0480-04, 14-0045-07, 36-2695-00, 15-1130-04, and 41-0164-00. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Greg Collins made a motion to approve declaring the Vermeer vacuum excavator, model ##LP573SGT, serial #5ZH16227MK002065 surplus. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Russell Flowers made a motion to approve Core & Main for material bids 1001, 1002, 1003, 1004, 1005, 1006, 1007, 1008, 1009, and 1010. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Greg Collins made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Revenue and Expenses report and the Budget Comparison report

Russell Flowers made a motion to approve the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Greg Collins made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:42 a.m.

May 19, 2026

Finance Minutes

WATER WORKS DISTRICT NO.3 MINUTES OF THE BOARD OF COMMISSIONERS PERSONNEL COMMITTEE HELD AT THE DISTRICT OFFICE APRIL 21, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
D.W. Williams, President
Rebecca Nation, Payne, Moore, and Herrington
Kelci Ware, Payne, Moore, and Herrington
Billy McKay, Chairman
Greg Collins
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary, Absent

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the invocation.

Greg Collins led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 21, 2026 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.
Kelsi Ware with Payne, Moore & Herrington, presented the District’s 2025 Audit Report. The District received an umodified report. A copy will be sent to the Legislative Auditor.

Greg Collins made a motion to approve the 2025 Audit as presented. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russel Flowers; Aye, Billy McKay; Aye. 3-Aye, 0-Nay, 3-0

Russell Flowers made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report – Russell Flowers made a motion to approve leak adjustments as presented for accounts 32-0510-00, 25-3567-00, 41-1680-08, 61-2205-15, 34-0410-06, 30-0485-01, 32-0050-15, 12-0510-02, 22-0110-01, 18-0650-00, 31-0340-00, 41-0164-00, 15-1790-30, and 51-1340-01. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russel Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Greg Collins made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Revenue and Expenses report and the Budget Comparison report.

Russell Flowers made a motion to approve the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Greg Collins seconded the motion. Motion carried. Meeting adjourned at 10:35 a.m.

Apr 21, 2026

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 21, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Greg Collins led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 17, 2026 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jaime Timberlake, Assistant General Manager, reported that all leaks and taps are up to date and that all servitudes for Crooks Lane have been signed. He also discussed employee certifications and licenses while providing a list of licenses for the committee that employees of Water Works have obtained.

Seth Johnson, Controller, reviewed the Revenue and Expenses report and the Budget Comparison report.

Greg Collins made a motion to approve the General Manager to sign a contract with Tyler Technologies to get into the queue for the ERP Pro 10 (Incode). Russel Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russel Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Greg Collins made a motion to approve a quote from Vermeer in the amount of $72,871.34 for a Yanmar 49 HP EFI Diesel engine Vacuum Excavator. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russel Flowers; Aye, Billy McKay; Aye. 3-Aye, 0-Nay 3-0

Russell Flowers made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report – Russell Flowers made a motion to approve leak adjustments as presented for accounts 17-3110-00, 17-1600-00, 34-0550-05, 26-2600-00, 34-0700-06, and 34-0090-06. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 3-Aye, 3-0

Greg Collins made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Greg Collins seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.

Mar 17, 2026

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 17, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Tim Ledet Sr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Jimmy French led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 19, 2025 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Greg Collins made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney’s report – Russell Flowers made a motion to approve leak adjustments as presented for accounts 32-0150-00, 13-2180-05, 24-0120-00, 31-0230-04, 25-3540-04, 21-1860-00, 25-3435-00, 35-1280-11, 41-0560-00, 34-0090-06, 42-0480-06, 61-2215-02, 14-2120-36, 26-2600-00, 17-1826-01, 41-0570-00, 36-0875-00, 22-0950-01, 14-2010-15. Billy McKay seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Tim Ledet Sr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Greg Collins made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Jones, Controller, reviewed the Budget Comparison and Statement of Revenue and Expenses.

Russell Flowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Greg Collins seconded the motion. Motion carried. Meeting adjourned at 10:35 a.m.

Feb 19, 2026

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 19, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr., Absent
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Billy McKay led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 20, 2025 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and that there will be classes and testing available in March.

Russell Flowers made a motion to approve increasing tap and meter fees based on increased cost of materials at last bid opening. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent 3-0

Russell Flowers made a motion to approve a quote in the amount of $48,500.00 from Absolute Painting and Drywall for the repainting of the Treatment Plant.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent 3-0

Russell Flowers made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report – Russell Flowers made a motion to approve leak adjustments as presented for accounts 26-1210-07, 22-1365-12, 28-2540-00, 19-0240-04, 15-0745-01, 25-3435-00, 11-2050-01, 14-2040-19 and 34-0850-04. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Greg Collins made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Greg Collins made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:30 a.m.

Jan 20, 2026

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 20, 2026

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers, Absent

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of November 19, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowes seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and that the District is preparing for the upcoming weather event.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report – Russell Flowers made a motion to approve leak adjustments as presented for accounts 23-0440-01, 18-2285-11, 25-1360-06, 34-0930-07, 32-0450-04, 23-1250-00, 61-2215-02, 18-0670-03, 13-0211-02, 28-1630-22, 26-2640-01, 43-0330-01, 62-1070-01, 18-2170-00, 14-2850-01, 34-1550-00, and 31-0790-06. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Greg Collins made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Greg Collins made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 9:41 a.m.

Nov 19, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 19, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Nick Chatelain, Risk Services of Louisiana
Marion Simpson Jr.
Mike Chatelain, Risk Services of Louisiana
Russell Flowers, Absent
Bill Dart, Dart Insurance

NON-VOTING MEMBERS

Will Andrews, Dart Insurance
Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 9:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Greg Collins led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 21, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Greg Collins made a motion to accept the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Attorney’s report - Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 15-1430-13, 14-2150-29, 34-1550-00, 34-0810-02, 23-1760-10, 13-0850-01, 18-2305-04,41-0360-21, 12-2686-06, and 17-0920-02. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Greg Collins made a motion to accept the Controller’s report. Marion Simpson Jr. seconded the motion. Motion carried.

New Business- Greg Collins made a motion to approve the continuation of the District’s Health Insurance coverage with Blue Cross Blue Shield. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Marion Simpson Jr. made a motion to approve the continuation of General Liability coverage. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Seth Johnson, Controller, presented the proposed 2026 budget.

Greg Collins made a motion to approve the proposed 2026 Budget. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Greg Collins made a motion to approve Harcros for Soda Ash. Marion Simpson seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Marion Simpson made a motion to approve PVS DX for Chlorine. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Marion Simpson Jr. made a motion to approve Core and Main for material bids 1001, 1002, 1003, 1004, 1005, and 1010. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

Greg Collins made a motion to approve Ferguson for material bids 1006, 1007, 1008, and 1009. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 0-Nay, 3-Aye, 1-Absent, 3-0

There being no other business, Greg Collins made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 9:41 a.m.

Oct 21, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 21, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Nick Chatelain, Risk Services of Louisiana
Marion Simpson Jr.
Mike Chatelain, Risk Services of Louisiana
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russel Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 16, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and presented a quote from Hungerford &Terry, Inc.

Marion Simpson made a motion to approve a quote from Hungerford & Terry, Inc. in the amount of $5,554.00 for servicing of Well 7. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report - Russell Flowers made a motion to approve leak adjustments as presented for accounts 41-2150-01, 14-3400-03, 18-1565-02, 43-0760-03, 15-1640-11, 11-0770-07, 36-2130-02, 34-0810-02, 51-1065-15, 36-0710-01, and 23-1331-04. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison, Statement of Revenue and Expenses, and the Schedule of Unrestricted Funds.

Russell Flowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

New Business- Mike Chatelain & Nick Chatelain, Risk Services of Louisiana, presented the renewal policy with LUBA for Worker’s Compensation.

Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:23 a.m.

Sep 16, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 16, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of August 19, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Greg Collins made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney’s report - Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 27-1670-00, 23-0790-01, 24-1240-02, 32-1490-00, 21-1000-06, 23-0210-15, 41-0505-02, 17-0030-00, 14-2370-00, 17-3330-00, 29-0190-02, 23-0310-01, and 17-2396-01. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Greg Collins made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Greg Collins made a motion to approve a quote from Innovative Flow Solutions in the amount of $8,100.00 for a replacement actuator at the plant and labor to install. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:16 a.m.

Aug 19, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 19, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 15, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Greg Collins made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney’s report - Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 27-1670-00, 23-0790-01, 24-1240-02, 32-1490-00, 21-1000-06, 23-0210-15, 41-0505-02, 17-0030-00, 14-2370-00, 17-3330-00, 29-0190-02, 23-0310-01, and 17-2396-01. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Greg Collins made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Greg Collins made a motion to approve a quote from Innovative Flow Solutions in the amount of $8,100.00 for a replacement actuator at the plant and labor to install. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:16 a.m.

Jul 15, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 15, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 17, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney’s report - Greg Collins made a motion to approve leak adjustments as presented for accounts 26-3180-01, 18-1440-01, 23-0020-00, 27-2000-19, and 13-2370-03. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Greg Collins made a motion to approve a quote from Ditch Witch in the amount of $27,078.57 to update the equipment on the boring rig. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Greg Collins made a motion to accept the Attorney’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Russell Fowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:29 a.m.

Jun 17, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 17, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager, Absent
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 20, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Russell Flowers made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report - Russel Flowers made a motion to approve leak adjustments as presented for accounts- 13-0921-00, 15-0440-22, 51-0160-05, 61-0530-01, 28-2320-08, and 31-1070-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Russell Fowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:17 a.m.

May 20, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 20, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Rebecca Nation, Payne, Moore, and Herrington
Marion Simpson Jr.
Kelci Ware, Payne, Moore, and Herrington
Russell Flowers
Betty Sierra, Payne, Moore, and Herrington

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Greg Collins led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 15, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jamie Timberlake, Assistant General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney’s report - Russel Flowers made a motion to approve leak adjustments as presented for accounts- 25-3670-00, 12-248012, 15-0440-22, 11-1650-00, 21-0620-17, 23-0310-01,41-2226-02, 23-0990-17, and 41-0150-16. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Fowers seconded the motion. Motion carried.

New Business- Kelsi Ware with Payne, Moore & Herrington, presented the District’s 2024 Audit Report. The District received a positive report. A copy will be sent to the Legislative Auditor.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:17 a.m

Apr 15, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 15, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
David Corley, Chief, Alpine Fire Dept
Marion Simpson Jr.
Robert Leavins
Russell Flowers
Rodney Price, Distribution Crew Chief

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public Comments- Robert Leavins addressed the committee about his property on Stokes Road.

Greg Collins made a motion to approve moving customer’s service on Stokes Road due to vandalism with the customer paying for materials. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

The reading of the minutes of the Finance Committee meeting of March 18, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jamie Timberlake, Assistant General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers. seconded the motion. Motion carried.

Attorney’s report - Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts- 21-0870-00, 43-0480-16, 18-1530-04, 18-0720-02, 18-0090-02, 17-2396-00, 61-1855-03, 21-1750-06, 22-0590-00, 26-0130-02, and 12-1900-04. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

New Business- Seth Johnson, Controller, reviewed the Rate Study Summary.

Greg Collins made a motion to approve a 11% increase on industrial rates. Billy McKay seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Greg Collins made a motion to approve a 29.5% increase in municipal rates. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:52 a.m.

Mar 18, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 18, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 18, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jamie Timberlake, Assistant General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney's report - Russell Flowers made a motion to approve leak adjustments as presented for accounts 33-1715-00, 35-0550-05, 26-0440-03, 36-1820-00, 13-0590-01, 13-1010-00, 13-1740-00, 17-2910-00, 31-0065-00, 15-0690-09, 42-0270-00, 32-0220-01, 32-0760-00, 18-0241-03, 23-1280-01, and 14-1940-22. Marion Simpson Jr. seconded the motion. Motion carried.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.

Feb 18, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 18, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney, Absent
Billy McKay, Chairman
D.W. Williams, President, Absent
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 23, 2025 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Oscar Coody seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to approve installing closed cell foam insulation at Industrial Park for the Pump Building in the amount of $5,700.00 from Krazy Foam LLC. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Russell Flowers made a motion to approve the purchase of a 2017 Nissan rubber tire forklift for the Treatment Plant, in the amount of $15,111.00 from H & E Equipment Services. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to approve the purchase of a HACH CL17 Chlorine Analyzer in the amount of $8,277.00 from Hach. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Russell Flowers made a motion to approve a load test and service of all generators not to exceed $25,000.00 from Allen Jenkins Contractor, Inc. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Russell Flowers made a motion to accept the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Seth Johnson, Controller, reviewed the Budget Comparison report and the Statement of Revenue and Expenses.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.

Jan 23, 2025

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 23, 2025

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney, Absent
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager, Absent
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Additions- Marion Simpson Jr. made a motion to add to the agenda under the General Manager’s report the replacement of the Rotork valve at the treatment plant declaring it as an emergency. Russell Flowers seconded the motion. Motion carried.

The reading of the minutes of the Finance Committee meeting of November 19, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Russell Flowers made a motion to approve replacing the Rotork valve at the treatment plant in the amount of$12,215.00 from Innovative Flow Solutions, Inc. declaring it as an emergency. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Russell Flowers made a motion to accept the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

New Business- Greg Collins made a motion to approve a Change of Agent to Risk Management Services. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:42a.m.

Nov 19, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 19, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President, Absent
Greg Collins
Bill Dart, Dart Insurance
Marion Simpson Jr.
Dylan Wax, Enterprise
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

New Business-Marion Simpson Jr. made a motion to add to the agenda under new business the Enterprise Fleet Program. Greg Collins seconded the motion. Motion carried.

The reading of the minutes of the Finance Committee meeting of October 15, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 21-0840-04, 14-1860-21, 42-0220-00, 28-1431-02, 26-2570-00, 21-0220-17, 16-0830-07, 32-0870-00, 15-1540-09, 22-0450-04, 26-0386-01, 25-0640-07, 13-1250-00, 18-8100-07, and 13-2170-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

Seth Johnson, Controller reviewed the Budget Comparison, Statement of Revenue and Expenses, and the proposed 2025 budget.

Russell Flowers made a motion to approve the 2025 Budget as presented. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

Dylan Wax, Enterprise, presented the Enterprise Fleet Program.

Russell Flowers made a motion to authorize the General Manager to execute a contract with Enterprise. Marion Simpson Jr.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to continue the District’s Health Insurance coverage with Blue Cross Blue Shield. Russel Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to approve PVS Chemicals for Chlorine. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to approve Harcros for Soda Ash. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to approve Ferguson for material bids 1004, 1006, 1008, and 1010. Russell Flowers seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Russell Flowers made a motion to approve Core and Main for material bids 1001, 1002, 1003, and 1005. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Marion Simpson Jr. made a motion to approve Lafayette Win Water for material bids 1007 and 1009. Greg Collins seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 11:05a.m.

Oct 15, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 15, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President, Absent
Greg Collins
Laurilee Burns, McGriff Insurance
Marion Simpson Jr.
Jack Stehr, McGriff Insurance
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Administrative Secretary

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 17, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jack Stehr, McGriff Insurance, presented the renewal policy with LUBA for Worker’s Compensation.

Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA. D. W. Williams seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Jimmy French, General Manager, reported that all leaks and taps are up to date and Chemical and Material bids will be presented at the next Finance Committee meeting.

Russell Flowers made a motion to accept the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 18-2221-03, 13-2170-00, 26-1415-02, 14-2010-15, 28-2858-02, 36-1421-01, 15-0180-03, 61-2103-03, 41-2216-02, 23-0420-26, 26-0010-26, 62-1440-05, and 14-1860-21. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Seth Johnson, Controller reviewed the Budget Comparison, Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:35a.m.

Sep 17, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 17, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of August 20, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and we are 80% complete working on the lead line inventory.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney- Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 15-1790-30, 28-2857-01, 26-1415-02, 62-1420-05, 33-1560-04, 13-0850-00, 28-2910-01, 31-0240-00, and 11-1088-03. Russel Flowers seconded the motion. Motion carried.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Seth Johnson, Controller reviewed the Budget Comparison, Statement of Revenue and Expenses, and the Water Audit report..

Russell Flowers made a motion to accept the Controller’s report. Marion Simpson Jr. seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:35a.m.

Aug 20, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 20, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 16, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and we have signed a termination agreement with Invoice Cloud.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney- Russel Flowers made a motion to approve leak adjustments as presented for accounts 33-1560-04, 26-2460-00, 28-2910-01, 41-4785-04, and 11-1088-03. Marion Simpson Jr. seconded the motion. Motion carried.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:27 a.m.

Jul 16, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 16, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager, Absent
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

D.W. Williams led the gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 18, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date and discussed a vision and dental plan available for the employees through AFLAC.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Greg Collins seconded the motion. Motion carried.

Attorney- Russel Flowers made a motion to approve leak adjustments as presented for accounts 31-0240-00, 42-0962-04, 34-2051-00, 31-0850-02, 27-1930-03, 14-1320-03, 51-1640-04, 26-2970-02, and 34-0090-06. Marion Simpson Jr. seconded the motion. Motion carried.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Greg Collins made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 10:32 a.m.

Jun 18, 2024

Finance minutes

MINUTES OF THE BOARD OF COMMISSIONERS OF WATER WORKS DISTRICT NO.3 FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 18, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Rebecca Nation, Payne, Moore, and Herrington
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. led the gave the invocation.

Russell Flowers led the Pledge of Allegiance.

Russell Flowers made a motion to add to the Agenda under New Business, the 2023 Auditor’s report. Marion Simpson Jr. seconded the motion. Motion carried.

The reading of the minutes of the Finance Committee meeting of May 21, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Attorney- Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 34-1530-03, 61-2111-05, 33-1450-01, 36-0820-01, 43-0221-01, 22-0480-04, 32-0090-00, 14-2270-11, and 36-0222-05. Russell Flowers seconded the motion. Motion carried.

There was a roll call vote as follows: Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 0-Nay, 4-Aye, 4-0

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Rebecca Nation with Payne, Moore & Herrington, presented the District’s 2023 Audit Report. The District received a positive report. A copy will be sent to the Legislative Auditor.

Marion Simpson Jr. made a motion to approve the 2023 Audit as presented by Payne, Moore & Herrington. Russel Flowers seconded the motion.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.

May 21, 2024

Finance Committee Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 21, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Billy McKay, Chairman
Greg Collins,
Greg Jones, Attorney,Absent
D.W. Williams, President
Marion Simpson Jr., Absent
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.
Russell Fowers gave the invocation.

Russell Flowers led the gave the invocation.

Jimmy French led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 16, 2024 was dispensed with and Russel Flowers made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date. Backflow letters and the CCR report are in progress.

Russell Flowers made a motion to accept the General Manager’s report. Billy McKay seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 11-0060-00, 11-1530-09, 17-2660-00, 31-0600-00, 27-1610-03, 18-0150-04, and 14-2270-11. Billy McKay seconded the motion. Motion carried.

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Russell Flowers made a motion to accept the Controller’s report. Billy McKay seconded the motion.
Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:24 a.m.

Apr 16, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 16, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Billy McKay, Chairman
Greg Jones, Attorney, Absent
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 8:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. Gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 19, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date. There was a discussion about Incode and Invoice Cloud. There was also a discussion on the meter deposits.

Marion Simpson made a motion to recommend to the Full Board the approval of a quote from Tyler Technologies for the Utilities Access Package with Tyler Payments. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Russell Flowers made a motion to recommend to the Full Board the approval of increasing the meter deposit to $150.00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Russell Flowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 8:32 a.m.

Mar 19, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 19, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney, Absent
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.
Russell Fowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 20, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jamie Timberlake, Operations Manager, reported that all leaks and taps are up to date.

Marion Simpson Jr. made a motion to approve a quote from Southern Coatings in the amount of $15,470.00 to wash and inspect the exterior of the 1.M-gallon ground storage tank at Camp Beauregard. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote from Southern Coatings in the amount of $10,270.00 to wash and inspect the interior of the 1.M-gallon ground storage tank at Camp Beauregard. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote from J & L Works LLC in the amount of $11,500.00 for the repair of the erosion wall at Esler. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Russell Flowers made a motion to approve a declared emergency quote from LNS A/C Refrigeration in the amount of $7000.00 at the Treatment Plant. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Russell Flowers made a motion to approve changing the adjustment policy provision from 50% of the high bill with a $500.00 maximum to 25% of the high bill with a $250.00 maximum. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the General Manager’s report. Russell Flowers seconded the motion. Motion carried.

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to approve a 3-year server lease with Turner Teleco in the amount of $755.00 a month. Billy McKay seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve the purchase of two 5-million-dollar Treasury notes from Red River Bank. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Billy McKay made a motion to accept the Controller’s report. Marion Simpson Jr. seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:31 a.m.

Feb 13, 2024

Finance Meeting

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 20, 2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.
Russell Fowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 18, 2024 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date. The distribution crews are dressing up the areas where leaks have been repaired.

Marion Simpson Jr. made a motion to accept the General Managers report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 18-0241-03, 43-0450-01, 32-0921-00, 32-0770-00, 30-0755-05, 28-2530-02, 25-2960-01, 61-2209-04, 35-2001-04, 36-1160-00, 17-2860-00, 28-1710-01, 27-0530-01, 24-0200-00, 62-1710-13, 14-2390-00, 14-1773-01, 17-1390-03, 24-0720-02, 42-0265-01, 11-0140-00, 18-1120-18, 28-0410-15, 16-0520-16, and 34-1110-00 Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

There was a discussion on adjustment policies.

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion.

Seth Johnson, Controller reviewed the Budget Comparison and the Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:38 a.m.

Jan 18, 2024

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 18,2024

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson Jr.
Russell Flowers, Absent

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. gave the invocation.

Greg Collins led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of November 21, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 26-2530-02, 35-0510-07, 26-0160-01, 28-0410-15, 18-0740-01, 21-1966-01, 11-0840-00, 19-1040-00, 14-0300-00, 35-0953-00, 17-2860-00, 62-1710-13, 28-0260-27, 11-0140-00, 22-0020-13, 33-1675-00, 21-0245-10, 42-0190-07, 42-0560-08, 21-1305-14, 32-1000-00, 15-0280-02, 17-1130-03, 15-1410-13, 352060-00, 14-1990-22, 14-0490-08, 36-1940-01, 22-1010-02, and 11-1400-01. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, and Billy McKay; Aye. 3-Aye, 0-Nay, 1-Absent, 3-0

Seth Johnson, Controller, reviewed the Budget Comparison and Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Attorney’s report. Greg Collins seconded the motion.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Greg Collins seconded the motion. Motion carried. Meeting adjourned at 10:33 a.m.

Nov 21, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 21, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Bill Dart, Dart Insurance
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 17, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 26-2940-01, 12-2050-03, 36-1155-01, 19-0580-02, 33-0260-23, 18-1060-03, 42-0490-02, 30-0581-01, 36-1940-01, 13-0025-00, 24-0680-00, 12-2200-00, 22-0600-01, 31-1390-00, 15-1410-13, 12-0200-00, 36-0730-00, 62-1040-22, and 21-1500-00. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Seth Johnson, Controller, reviewed the Budget Comparison, Statement of Revenue and Expenses, and the 2024 Proposed Budget.

Russell Flowers made a motion to approve the 2024 Proposed Budget as presented. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion.

New Business- Bill Dart, Dart Insurance, presented the Blue Cross Blue Shield renewal package.

Marion Simpson made a motion to approve Blue Cross Blue Shield as the District’s Health Insurance carrier with recommended changes to coverage. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 11:12 a.m.

Oct 17, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 17, 2023

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Greg Collins gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 19, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 14-3400-03, 24-1560-17,42-0920-01, 12-0030-07, 32-0780-05, 22-1460-04, 42-1030-00, 23-1931-06, 34-1980-00, 13-0025-00, 25-3579-05, 18-0840-04, 24-0680-00, 12-1360-05, 21-1500-00, 13-0100-19, 36-0730-00, 14-3400-03, 26-1520-03, 15-1020-13, 26-0470-10, 14-2690-01, 18-0406-15, and 14-2720-01. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion.

Controller’s report- Seth Johnson, Controller, reviewed the Budget Comparison and Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

New Business- Marion Simpson Jr. made a motion to recommend the approval to renew our policy with Allied Public Risk as the General Liability Insurance carrier. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA. D. W. Williams seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.

Sep 19, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 19, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Seth Johnson, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 9:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of August 15, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 18-0406-15, 41-0190-00, 33-1720-00, 12-0710-06, 13-0650-00, 41-0164-00, 26-2920-00, 17-2400-03, 26-2430-01, 18-8100-07, 21-0860-01, 33-1715-00, 31-0900-05, 16-1030-22, 35-1390-00, 36-2326-02, 14-1753-01, and 16-0810-01. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Controller’s report- Seth Johnson, Controller, reviewed the Budget Comparison and Revenue and Expenses and Schedule of Unrestricted Funds.

Russell Flowers made a motion to recommend to the full Board the approval of keeping the Treasury bill at Red River Bank for six months at 5.2%. Greg Collins seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:35 a.m.

Aug 15, 2023

Finance Minutes

The meeting was called to order at 9:00 a.m. by Billy McKay, Chairman.

The meeting was called to order at 9:00 a.m. by Billy McKay, Chairman.

D.W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 18, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 18-2500-01, 28-2440-08, 23-1150-01, 18-2540-00, 18-8100-07, 25-2120-02, 15-1920-04, 24-0760-18, 32-0350-00, 26-0050-02, 14-1890-17, 23-1331-04, 15-0742-01, 41-0490-01, and 28-0891-03. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Controller’s report- Seth Johnson, Controller, reviewed the Budget Comparison and Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 9:25 a.m.

Jul 18, 2023

Finance Minutes

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman. Greg Collins gave the invocation. Marion Simpson Jr. led the Pledge of Allegiance.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Greg Collins gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 20, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to recommend to the full Board the approval of the addition of two positions at the Treatment Plant. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 15-1200-19, 15-1136-01, 23-0590-04, 35-0290-19, 13-0225.01, 35-1875-05, 36-0360-00, 41-0420-01, 26-0050-02, 25-1590-03, 35-1730-17, 25-3430-01, 25-2990-01, 15-1175-17, 25-2520-01, and 13-1355-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Controller’s report- Seth Johnson, Controller, reviewed the Budget Comparison and Revenue and Expenses.

Marion Simpson Jr. made a motion to recommend to the full Board the purchase of a five-million-dollar U.S. Treasury note to replace the maturity at July 31, 2023. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:42 a.m.

Jun 20, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 20, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Asst. General Manager
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.
Seth Johnson

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

D.W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 16, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jaime Timberlake, Asst. General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 12-1140-05, 35-1220-01, 27-0300-19, 28-2240-06, 350290-19, 62-1170-19, and 22-0590-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Russell Flowers made a motion to accept the Attorney’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Controller’s report- Seth Johnson, Controller, reviewed the Budget Comparison and Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

Old Business- None

New Business- Russell Flowers made a motion to approve Ferguson for material bids 1003, 1004, 1006, 1007, 1008, and 1010, and Core and Main for material bids 1001, 1002, 1005, and 1009. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:15 a.m.

May 16, 2023

Finance minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 16, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.
Seth Johnson

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 18, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jaime Timberlake, Operations Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 25-1045-00, 28-0720-02, 18-2250-08, 18-1370-00, and 13-2310-02. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Controller’s report- Annette Williams, Controller, reviewed the Budget Comparison, Revenue and Expenses, and Schedule of Unrestricted Funds.

Russell Flowers made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

Old Business- None

New Business- Marion Simpson Jr. made a motion to increase the threshold on fixed assets to $5000.00 effective June 01, 2023. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:17 a.m.

Apr 18, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 18, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
D.W. Williams, President
Greg Collins
Marion Simpson
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 21, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Russell Flowers made a motion to approve a quote in the amount of $14,400.00 from H & R Contractors for right-of-way clearing. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote in the amount of $15,800.00 from Southern Coatings, LLC. for the washout and inspections of (2) Ground Storage Tanks. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote in the amount of $56,231.00 from Continental for repairs at Well No.7. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 32-0700-00, 42-1115-00, 41-0650-17, 22-0630-01, 62-1080-23, 30-0841-020, and 11-1088-02. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Controller’s report- Annette Williams, Controller, reviewed the Budget Comparison, Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:44 a.m.

Mar 21, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 21, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
Billy McKay, Chairman
Rebecca Nation, Payne, Moore & Herrington
Greg Collins, Absent
Kelsi Ware, Payne, Moore & Herrington
Marion Simpson
D.W. Williams, President
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 21, 2023 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to approve the purchase of an actuator for the treatment plant. Russell Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Absent, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay, 1-Absent 3-0

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 11-1470-02, 27-0460-02, 41-0710-00, 42-1230-03, 33-1400-01, 26-0202-01, 30-0550-00, 26-2030-01, 42-1490-09, 22-0650-26, 35-0240-17, 42-0120-03, 35-1830-07, 28-2460-00, 17-2810-01, 34-1370-03, 31-0660-03, 18-1210-00, 17-3341-11,61-1910-03, and 34-0090-06.. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; Greg Collins; Absent, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay, 1-Absent, 3-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Controller’s report- Annette Williams, Controller, reviewed the Budget Comparison, Revenue and Expenses, and Schedule of Unrestricted Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Kelsi Ware with Payne, Moore & Herrington, presented the District’s 2022 Audit Report. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.

Marion Simpson Jr. made a motion to approve the 2022 Audit as presented by Payne, Moore & Herrington. Russel Flowers seconded the motion.

There was a roll call vote as follows; Greg Collins; Absent, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay, 1-Absent, 3-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:23 a.m.

Feb 21, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRARY 21, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
D. W. Williams, Chairman
Billy McKay
Marion Simpson, Absent
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Billy McKay, Chairman.

Russell Flowers gave the invocation.

Jimmy French led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 19, 2023 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Greg Collins seconded the motion. Motion carried.

Jimmy French, Operations Manager, reported that all leaks and taps are up to date at this time. He also reviewed the Schedule of Unrestricted Funds.

Russell Flowers made a motion to accept the General Manager report. Greg Collins seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 42-0240-02, 26-2030-01, 33-0400-12, 21-1380-06, 19-0720-24, 62-0480-00, 41-1790-03, 28-0160-36, 36-0090-00, 51-1130-01, 41-0826-12, 18-2450-04, 34-0090-06, 30-0185-00, 35-0500-14, 51-0910-14, 34-1700-00, 33-0070-02, 22-0650-26, 43-0020-00, 33-1560-04, 36-2050-02, 28-2510-29, 36-0780-01, 33-1070-10, 42-1490-09, 32-0490-00, 35-2080-00, 35-0150-12, 35-0140-11, 35-1890-00, 41-0420-01, 16-1070-03, 31-1180-00, 34-1870-15, 33-0800-00, 21-1220-03, 36-1390-04, 18-0970-04, 18-0241-03, 34-0420-00, 32-0610-00, 23-0090-04, 23-0720-00, 14-2570-19, 11-1300-13, 32-0760-00, 17-3260-04, 51-0681-01, 18-1895-07, 21-1440-00, 13-2590-00, 25-3060-03, 18-2170-00, 18-0430-04, 25-3060-03, 14-1190-01, 35-0953-00, 24-0260-00, and 21-1130-04. Greg Collins seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 1-Absent 3-0

Greg Collins made a motion to approve a 5% increase in employee pay. Billy McKay seconded the motion.

There was a roll call vote as follows; Greg Collins; Aye, Marion Simpson Jr.; Absent, Russell Flowers; Aye, and Billy McKay; Aye. 3-Aye, 0-Nay 1-Absent 3-0

Billy McKay made a motion to accept the Attorney’s report. Greg Collins seconded the motion. Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Greg Collins seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.

Jan 19, 2023

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 19, 2023

Those present for the meeting were:

FINANCE COMMITTEE

Greg Jones, Attorney
D. W. Williams, Chairman
Billy McKay
Marion Simpson
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of November 15, 2022 was dispensed with and Billy McKay made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion. Motion carried.

Jimmy French, Operations Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Russel Flowers seconded the motion. Motion carried.

Attorney- Marion Simpson Jr. made a motion to approve leak adjustments as presented for accounts 14-1200-07, 17-0910-01, 11-1650-00, 12-2480-12, 14-2970-12, 35-0953-00, 18-0226-00, 16-1060-08, 21-1130-04, 62-0810-23, 41-2080-05, 43-0710-03, 41-1680-06, 14-1190-01, 19-0270-01, 35-1560-00, 30-0535-01, 41-0690-03, 17-2890-01, 28-2856-01, 19-1300-02, 26-2140-00, 41-2080-05, 41-1750-06, 30-0110-00, 17-0910-01, 11-0660-00, 18-2221-03, 62-0810-21, 14-1465-00, 61-0880-01, and 26-2550-02. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Billy McKay seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:32 a.m.

Nov 15, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 15, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Bill Dart, Dart Insurance
Marion Simpson

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D.W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 18, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, Operations Manager, reported that all leaks and taps are up to date at this time.

D.W. Williams made a motion to approve changing the order of 4 F150 trucks to 2 F250 trucks with an increase of $10,000.00 per truck. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 35-1660-00, 26-2550-02, 19-1290-05, 30-0125-00, 23-1520-00, 32-1010-00, 13-2440-06, 61-1310-00, 27-1680-07, 41-1530-00, 62-0270-01, 32-1055-08, 21-0800-11, 34-0690-17, 23-2160-04, and 22-1240-04. Marion Simpson seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Budget Comparison report and the 2023 Proposed Budget.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Marion Simpson Jr. made a motion to approve Blue Cross Blue Shield as the District’s Health Insurance carrier. D.W. Williams seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to designate Bill Dart as Agent of Record for the District’s Health Insurance, for a period of five years. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to approve the 2023 Budget as presented. Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 10:54 a.m.

Oct 18, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 18, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Laurilee Burns, McGriff Insurance
Marion Simpson Jr.
Jack Stehr, McGriff Insurance
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Russell Flowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Additions- Marion Simpson Jr. made a motion to add Worker’s Compensation and General Liability to the Controllers report. Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

The reading of the minutes of the Finance Committee meeting of September 20, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, Operations Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Attorney- Russell Flowers made a motion to approve leak adjustments as presented for accounts 36-1180-00, 23-2160-04, 12-1700-08, 25-1150-01, 12-1090-02, 28-2430-06, 17-1880-01, 14-1773-01, 28-2250-00, 61-1707-00, 14-1740-07, 22-1240-04, 32-0790-01,17-3120-02, 22-0600-01, 27-0370-06, 16-0230-01, 13-0211-02, 17-3160-00, 21-1427-07, and 15-0320-07. Billy McKay. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds and the Budget Comparison.

D.W. Williams made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier. Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA. D. W. Williams seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Billy McKay made a motion to accept the Controller’s report. Marion Simpson Jr. seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.

Sep 20, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 20, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney, Absent
Billy McKay
Scott and Kim Byers
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D.W. Williams led the Pledge of Allegiance.

Additions- Marion Simpson Jr. made a motion to add the flushing contract with TECH₂O, LLC. to the General Manager’s report. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

The reading of the minutes of the Finance Committee meeting of August 16, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Public Comments- Customer Scott Byers spoke to the committee about his account at 415 Kings Drive.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Russell Flowers made a motion to approve a flushing contract with TECH₂O, LLC for a one year period. D.W. Williams seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Russell Flowers made a motion to approve leak adjustments as presented for accounts 14-1510-01, 28-2859-05, 33-0560-00, 61-0290-09, 18-2490-00, 19-0020-00, 15-0320-07, 34-0200-01, 18-0230-00, 22-0610-00, 41-1860-00, 21-1427-07, 33-1450-01, 11-0620-01, 22-0810-01, 34-1621-00, 18-0042-01, 24-0600-05, and 33-1715-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds and the Budget Comparison.

Marion Simpson Jr. made a motion to accept the Controller’s report. Billy McKay seconded the motion. Motion carried.

New Business- D.W. Williams made a motion to approve the increase of the authorization limit for the General Manager for purchases from $5,000.00 to $10,000.00 Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Billy McKay made a motion to approve a quote from Simpson Security Systems in the amount of $8,995.00 for a CCTV System at the Pollock Plant. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 11:01 a.m.

Aug 16, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 16, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney, Absent
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D.W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 19, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to approve an emergency declaration for the repair of a water main at Esler Field. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson made a motion to recommend to the full Board the approval of a quote from Courtesy Automotive in the amount of $124,833.00 for four new half-ton pickup trucks on state contract. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:40 a.m.

Jul 16, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 19, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

D.W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 21, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jamie Timberlake, Operations Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Attorney’s report- Billy McKay made a motion to approve leak adjustments as presented by the District’s Attorney for accounts 51-1600-01, 12-1660-00, 28-0880-00, 27-1170-03, and 21-0400-00. Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

D. W. Williams made a motion to accept the Attorney’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds.

Marion Simpson made a motion to recommend to the full Board to purchase 5 million dollars in U.S. Treasury notes with term dependent on the rate. D. W. Williams seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:25 a.m.

Jun 21, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 21, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asstt.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Russell Flowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 17, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Attorney’s report- Marion Simpson Jr. made a motion to approve leak adjustments as presented by the District’s Attorney for accounts 43-0025-01, 21-0090-00, 25-0700-04, 13-1820-00, 22-0590-00, 61-2206-02, 22-1328-12, 26-0130-01, and 19-0725-17. Russell Flowers seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to accept the Attorney’s report. D. W. Williams seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds.

Marion Simpson made a motion to approve the renewal of the Konica Minolta lease in the amount of $445.24 a month for 36 months. Billy McKay seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Billy McKay made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:26 a.m.

May 17, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 17, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 19, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Billy McKay made a motion to approve leak adjustments as presented by the District’s Attorney for accounts 14-1300-03, 26-0130-01, 36-1750-00, 13-0770-00, 42-0130-12, and 17-1893-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Billy McKay made a motion to approve a quote from Southern Coatings, LLC, in the amount of $9200.00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Marion Simpson Jr. made a motion to approve placing a midterm rate discussion on the next Agenda for the Full Board. D. W. Williams seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds and the Schedule of Current Processing Fees.

Billy McKay made a motion to approve implementing the new Invoice Cloud System. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Billy McKay made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:44 a.m.

Apr 19, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 19, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 14, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Billy McKay made a motion to approve leak adjustments as presented by the District’s Attorney for accounts 23-1740-02, 17-1893-01, 14-0480-01, 42-0180-00, 41-1100-00, 14-3400-03, 14-1300.-03, 33-0490-00 and 13-1470-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds and Budget Comparison.

Marion Simpson Jr. made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

New Business- Marion Simpson Jr. made a motion to approve a quote for the kitchen project in the Administration building in the amount of $32,750.00 from Donald Desoto, Builder. D.W. Williams seconded the motion.

There was a roll call vote as follows; D.W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, and Billy McKay; Aye. 4-Aye, 0-Nay 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:28 a.m.

Mar 14, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 14, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney, Absent
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D. W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 15, 2022 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Unrestricted Funds for January and February 2022.

Billy McKay made a motion to accept the Controller’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:22 a.m.

Feb 15, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 15, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Rebecca Nation, Payne, Moore & Herrington
Marion Simpson Jr.
Kelsi Ware, Payne, Moore & Herrington
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr., Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

D. W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Additions- Marion Simpson Jr. made a motion to add to the Agenda under the General Manager’s report the 2021 Audit. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

The reading of the minutes of the Finance Committee meeting of January 18, 2022 was dispensed with and Billy McKay made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Kelsi Ware with Payne, Moore & Herrington, presented the District’s 2021 Audit Report. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.

Billy McKay made a motion to approve the 2021 Audit as presented by Payne, Moore & Herrington. Russel Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve a quote in the amount of $6,636.00 from Fisher Scientific for a MegaPure Glass Still. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote in the amount of $5,735.00 from Allen Jenkins Contractor, Inc. for a Load Bank Test for generators. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

D.W. Williams made a motion to approve a quote in the amount of $19,100.00 from Absolute Painting and Drywall. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

Marion Simpson Jr. made a motion to approve a quote from Compliance, Testing and Remediation for $25,500.00 but not to exceed $40,000.00 for the Backflow and Cross Connection Plan Development Proposal. D.W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay, 4-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.

Jan 18, 2022

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 18, 2022

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Brennan Black, Foley & Judell, L.L.P.
Marion Simpson Jr.
Jamie Holloway, Foley & Judell, L.L.P.
Russell Flowers, Absent

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Additions- Marion Simpson Jr. made a motion to add to the Agenda under the Controllers report Foley & Judell. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent, 3-0

The reading of the minutes of the Finance Committee meeting of November 16, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Controller’s report- Foley & Judell presented Bond options to the Board.

Marion Simpson Jr. made a motion to accept the Controller’s report. Billy McKay seconded the motion.

Attorney’s Report- Billy McKay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 26-3180-01, 36-1790-04, 18-1250-04, 22-0330-00, 17-2610-00, 21-1520-01, 14-1750-20, 26-2460-00, 23-0990-14, 15-0758-00, 30-0610-00, 15-1440-02, 28-0140-35, 18-2350-00, 22-1260-16, 31-0080-08, and 14-2820-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent, 3-0

There being no other business, Marion Simpson Jr. made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:12 a.m.

Nov 16, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 16, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Bill Dart, Dart Insurance
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 19, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

Attorney’s Report- Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 11-0730-02, 19-1300-02, 25-0360-05, 41-1985-03, 11-1361-09, 61-1970-03, 27-0820-13, 23-1170-00, 17-1860-01, 21-1630-07, 42-0290-03, 16-0033-01, and 27-0490-17. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Unrestricted Funds and the Budget Comparison.

Marion Simpson Jr. made a motion to accept the Attorney’s report. D. W. Williams seconded the motion. Motion carried.

New Business- Bill Dart, Dart Insurance, presented the Health Insurance Comparison Package for 2022.

Billy McKay made a motion to recommend to the full Board to continue our policy coverage with Blue Cross Blue Shield. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

D. W. Williams made a motion to approve DPC for Chlorine bids. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Russell Flowers made a motion to approve Harcros for Soda Ash. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve Core and Main for material bids 1001 and 1002. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Billy McKay made a motion to approve Ferguson for material bids 1003, 1004, 1005, 1006, 1007, 1008, 1009, and 1010. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve the 2022 Proposed Budget as presented. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a proposed COLA 5.9% in all water rates to be effective January 1, 2022. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Billy McKay made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.

Oct 19, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 19, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Laurilee Burns, McGriff Insurance
Marion Simpson Jr.
Jack Stehr, McGriff Insurance
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

Russell Flowers led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 21, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

New Business- Marion Simpson Jr. made a motion to recommend the approval to renew our policy with Allied World as the General Liability Insurance carrier. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to renew our policy for Worker’s Compensation through LUBA. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Attorney’s Report- Russell Flowers made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 21-1930-29, 19-1300-02, 17-1860-01, 19-1350-02, 11-1740-21, 18-1062-05, 18-1885-00, 34-1630-07, 36-1630-04, 22-0090-06, 34-0890-00, and 36-2110-17. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to accept the Attorney’s report. Billy McKay seconded the motion. Motion carried.

There being no other business, Russell Flowers made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 10:35 a.m.

Sep 21, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 21, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D.W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 20, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 61-0240-01, 36-2130-02, 36-1630-04, 27-0490-17, 41-0340-13, 22-0100-00, 36-0130-00, 34-1800-01, 28-0910-00, 43-0710-03, 25-3380-03, 17-2393-00, 61-2109-03, 28-1720-03, 15-0770-03, 61-1310, 31-0955-00, 21-0160-09, 15-1090-02, 35-0420-14, and 17-3310-01 . Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Attorney’s Report- Marion Simpson Jr. made a motion to approve the purchase of a Soft Start for Pump #8 from Langston Electric for the Treatment Plant not to exceed $10,000.00. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to accept the Attorney’s report. Russell Flowers seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:22 a.m.

D. W. Williams, Chairman

Aug 17, 2021

Finance Minutes

No meeting held due to Covid-19.

Jul 20, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 20, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Russell Flowers gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 15, 2021 was dispensed with and Russell Flowers made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson seconded the motion. Motion carried.

D. W. Williams made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 22-1220-07, 35-1190-00, 17-3310-01, 22-0020-13, 12-0420-10, 18-1125-00, 22-0590-00, 17-2810-01, 17-2930-00, 28-2530-00, 71-0022-00, and 18-2220-00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:30 a.m.

Jun 15, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 15, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.,Absent

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 18, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Russell Flowers seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 62-1430-08, 21-0790-14, 11-1510-00, 34-1010-02, and 34-1720-05. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Unrestricted Funds.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:18 a.m.

May 18, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 18, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

D. W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 20, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Billy McKay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 34-1720-05, 23-0230-17, 33-0330-01, 34-1010-02, 51-1470-00, 42-1230-03, 30-0575-00, 25-0650-00, 33-1560-04, 21-1560-03, 21-1296-00, 25-0100-01, 18-1680-04, 34-1730-00, 14-2270-10, 11-1650-00, 33-1070-10, 27-0142-12, and 18-2450-04. D.W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to accept the Attorney’s report. Billy McKay seconded the motion. Motion carried.

Annette Williams, Controller presented the Schedule of Unrestricted Funds.

Billy McKay made a motion to approve the computer lease with Turner Teleco in the amount of $422.51 per month for 36 months. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Billy McKay made a motion to approve the computer installation by Turner Teleco in the amount of $2,750.00. Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:35 a.m.

Apr 20, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 20, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

D. W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 16, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jaime Timberlake, Assistant General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to approve Pro-Fence Unlimited for the fence repair at the Pump Station in Pollock in the amount of $6580.00. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve A. K. Williams Construction for re-roofing the warehouse in the amount of $25,331.08. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve the purchase of a 20 inch flow meter from Water Specialties for the Plant not to exceed $7500.00. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to accept the General Manager report. Russell Flowers seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-1870-00, 61-1980-01, 36-0090-00, 17-2610-12, 32-0760-00, 42-0790-06, 61-1740-10, 15-0756-01, 41-1680-06, 41-2130-01, 26-2140-00, 26-1350-01, 33-1070-10, 24-0120-00, 18-2160-02, 51-0285-04, 41-2285-02, 23-1900-02, 51-1470-00, 14-0110-01, 22-0870-06, 21-1730-00, 19-0080-00, 23-0590-04, 32-0460-00, 22-0110-00, 15-0645-05, 27-0140-12, 21-0250-00, 32-0930-00, 28-2000-00, 18-2450-04, 21-0230-07, 11-0650-01, 18-2000-00, 71-0220-00, 15-1820-05, 62-0480-00, 18-0170-04, 15-1150-02, 13-2480-00, 23-2030-00, 19-1010-03, 15-1450-13, 11-1650-00, 18-1050-00, 17-0660-08, 13-0920-00, 28-1680-04, 28-1750-00, 42-1210-00, 14-2690-09, 11-0900-00, 16-0100-01, and 26-2970-01. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Billy McKay made a motion to approve an adjustment for account number 22-1000-00 in the amount of $ 6436.12 with the option of making payments on the remaining balance over 90 days with no interest. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Unrestricted Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Billy McKay seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:30 a.m.

Mar 16, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 16, 2021

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Denice Cedars
Marion Simpson Jr.
Rebecca Nation, PMH
Russell Flowers

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

D. W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 19, 2021 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Rebecca Nation with Payne, Moore & Herrington, presented the District’s 2020 Audit Report. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.

Marion Simpson Jr. made a motion to accept the audit report for 2020 as presented. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 22-0990-05, 42-0210-00, 42-0280-05, 14-2950-00, 17-1790-00, 16-0900-00, 16-1140-00, 36-0220-00, 42-0605-00, 11-1210-01, 28-1750-00, 42-0130-10, 61-1510-03, 36-1536-00, 33-1560-04, 41-0340-13, 41-0455-01, 43-0250-12, 34-1621-00, 41-1570-01, 51-0230-00, 35-1845-00,31-0560-00, 28-1240-04, 34-0440-12, 28-1680-04, 41-0570-00, 61-1250-03, 24-0470-03, 18-1580-00, 36-1535-00, 11-0700-01, 36-1310-01, 18-1581-02, and 17-2440-00, . Russell Flowers seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Russell Flowers; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Unrestricted Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Billy McKay seconded the motion. Motion carried.

New Business- Denice Cedars, Hyland Trailer Park, addressed the Board concerning her property account.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Russell Flowers seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.

Jan 19, 2021

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 19, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Denice Cedars
Marion Simpson Jr

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Marion Simpson Jr. gave the invocation.

D. W. Williams led the Pledge of Allegiance.

Public Comments- Denice Cedars, Hyland Trailer Park, addressed the Board concerning a leak on the property. The issue will be brought to the next Finance meeting held in February.

The reading of the minutes of the Finance Committee meeting of November 17, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 28-1670-01, 42-1060-14, 28-0940-00, 62-0615-16, 25-0930-03, 32-1230-00, 62-1420-03, 11-0180-04, 18-0040-19, 33-0790-00, 15-0070-03, 32-0090-00, 31-0800-00, 15-0070-03, 27-1270-05, 32-0020-12, 34-0160-01, 11-0700-01, 28-1630-18, 27-1270-05, and 18-1250-04. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Billy McKay made a motion to accept the Controller’s report. Marion Simpson Jr. seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:45 a.m.

Nov 17, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 17, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
D. W. Williams, Chairman
Greg Jones, Attorney
Billy McKay
Bill Dart, Dart Insurance
Marion Simpson Jr.
Brennan Black, Foley Judell

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by D. W. Williams, Chairman.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 20, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Billy McKay seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr. made a motion to accept the General Manager report. Billy McKay seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 25-1630-00, 61-1707-00, 35-2080-00, 17-3260-04, 17-0680-11, 41-1840-02, 15-0080-01, 35-0990-02, 14-1749-01, 28-2590-07, 28-2510-24, 25-2950-00, 25-3680-00, 32-1450-01, 13-0270-01 . D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Billy McKay seconded the motion. Motion carried.

New Business- Bill Dart, Dart Insurance, presented the Health Insurance Comparison Package for 2020.

Marion Simpson Jr. made a motion to recommend to the full Board to continue our policy coverage with Blue Cross Blue Shield. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Brennan Black, Foley Judell, spoke on the Bond Issue with Board members.

Billy McKay made a motion to approve DPC for Chlorine bids and Harcros for Soda Ash. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve Core and Main for material bids 1001 and 1002. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Billy McKay made a motion to approve Ferguson for material bids 1003, 1004, 1005, 1006, 1007, 1008, 1009, and 1010. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Billy McKay made a motion to approve the 2021 Proposed Budget as presented. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board the approval of an annual increase of 2.5% for all water rates beginning January 2021. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. Billy McKay seconded the motion. Motion carried. Meeting adjourned at 10:39 a.m.

Oct 13, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 20, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Billy McKay
Brendon Gaspard, Pan American Engineers
Marion Simpson Jr.
Donnie Kendrick, McGriff Insurance
D. W. Williams
Laurilee Burns, McGriff Insurance

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Otha Hailey, Chairman.

Jimmy French gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 15, 2020 was dispensed with and Billy McKay made a motion to accept the minutes as printed. D. W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 13-0470-01, 33-1560-04, 18-1450-01, 12-1000-06, 17-2670-04, and 32-1450-01. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. D. W. Williams seconded the motion. Motion carried.

New Business- Donnie Kendrick, McGriff Insurance, presented Worker’s Compensation and General Liability quotes.

Marion Simpson made a motion to recommend to the full Board to renew our policy for Worker’s Compensation through LUBA. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board to renew our policy with Allied World as the Liability Insurance Carrier with Identity Fraud Resolution Endorsement.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board to approve the Server Lease Renewal with Turner Teleco in the amount of $453.66 a month for 36 months. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

D. W. Williams made a motion to recommend to the full Board to approve the BDR Backup/Offsite storage with Turner Teleco. Billy McKay seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board to approve a quote from Simpson Security Systems in the amount of $9,665.00 for a Video Security System. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board to approve the Industrial Park Generator. D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, Billy McKay; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 10:50 a.m.

Sep 15, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 15, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
Otha Hailey, Chairman, Absent
Greg Jones, Attorney, Absen
Billy McKay
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Marion Simpson Jr.

Billy McKay gave the invocation.

D. W. Williams led the Pledge of Allegiance.

Additions- Billy McKay made a motion to add to the Agenda under the Controller’s report, the approval of a resolution.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

The reading of the minutes of the Finance Committee meeting of August 18, 2020 was dispensed with and Billy McKay made a motion to accept the minutes as printed. D. W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

Annette Williams, Controller presented the Schedule of Funds, Budget Comparison.

D. W. Williams made a motion to approve a resolution authorizing the issuance of not exceeding Six Million Five Hundred Thousand Dollars ($6,500,000) of Water Revenue Refunding Bonds, Series 2020, of Waterworks District No. 3 of Rapides Parish, Louisiana; providing for the sale of such bonds; and providing for other matters in connection therewith.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

Billy McKay made a motion to accept the Controller’s report. D. W. Williams seconded the motion. Motion carried.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:25 p.m.

Aug 18, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 18, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman, Absent
Greg Jones, Attorney
Billy McKay
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Clyde Moore, President, Board of Commissioners.

Billy McKay gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 16, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D. W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Billy McKay made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 12-2570-04, 26-2880-00, 32-0170-05, 18-0101-00, 17-1626-01, 31-0420-02, 18-2160-02, 15-1860-00, 15-1870-00, 14-0800-06, 22-0800-00, 23-1690-00, 41-0310-23, 21-0010-00, 12-0020-01, 32-0790-01, 34-1170-00, 36-2140-01, 36-0395-00, 42-0190-05, 15-1309-04, 41-1680-06, 51-0940-00, 14-0800-06, 35-0690-00, 32-0170-05, 33-1560-04, 13-0150-01, 35-1120-00, 17-1590-00, 14-2490-01, and 71-0210-00 . D. W. Williams seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

D. W. Williams made a motion to approve a quote from Vermeer in the amount of $45,400.00, for the purchase of a Vacuum Excavation System Trailer. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: D. W. Williams; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Absent, Billy McKay; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

Marion Simpson Jr. made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

Annette Williams, Controller presented the Schedule of Funds, Budget Comparison, and Statement of Revenue and Expenses.

Marion Simpson Jr. made a motion to accept the Controller’s report. Tommy Hollingsworth seconded the motion. Motion carried.

There being no other business, Billy McKay made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:35 p.m.

Mar 17, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 16, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman, Absent
Greg Jones, Attorney, Absent
Tommy J. Hollingsworth
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Clyde Moore, President, Board of Commissioners.

Marion Simpson Jr. gave the invocation.

D. W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 18, 2020 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth, made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Tommy Hollingsworth seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 1:20 p.m.

Feb 18, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 18, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney, Absent
Tommy J. Hollingsworth
Rebecca Nation, CPA, Auditor, PMH
Marion Simpson Jr.,
Aruna Decker, PMH
D. W. Williams
Kelsi Ware, PMH

NON-VOTING MEMBERS

Jimmy French, General Manager, Absent
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr. gave the invocation.

D. W. Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 21, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jamie Timberlake, Operations Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth, made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

D. W. Williams made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-0350-00, 13-1445-00, 32-1130-01, 27-1680-07, 18-0420-04, 26-1770-00, 28-1270-00, 30-0340-00, 14-2690-09, 27-1540-08, 61-1796-02, 25-2080-03, 62-2435-01, and 13-0130-00. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the purchase of two trucks from Courtesy Motors on state contract in the amount of $54,012.50. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Aruna Decker, Senior Staff Accountant with Payne, Moore & Herrington, CPAs, presented the District’s 2019 Audit Report. The District received a positive report, with no findings. A copy will be sent to the Legislative Auditor.

Tommy Hollingsworth made a motion to accept the audit report for 2019 as presented. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Tommy Hollingsworth seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:35 p.m.

Jan 21, 2020

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 21, 2020

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney, Absent
Tommy J. Hollingsworth
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Clyde Moore gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of November 19, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to declare an emergency as in related to Well 5 repair at Alpine. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth, made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Tommy Hollingsworth seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:30 p.m.

Dec 02, 2019

Special Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON DECEMBER 02, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:30 a.m. by Otha Hailey, Finance Committee Chairman.

Greg Jones gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- None

Additions- None

The reading of the minutes of the Finance Committee meeting of November 19, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth, made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

New Business- Annette Williams, Controller presented the Employee Contribution for Health Insurance.

Tommy Hollingsworth made a motion to approve the employee contribution to Health Insurance to 4%. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve a 5% Budget Variance in the 2019 Budget. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 11:00 a.m.

Nov 19, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 19, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Bill Dart, Dart Insurance
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 1:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

D. W. Williams led the Pledge of Allegiance.

Public comments- None

Additions- None

The reading of the minutes of the Finance Committee meeting of October 15, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth, made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 14-1290-16, 16-1040-06, 21-1120-07, 12-0530-15, 26-1750-00, 35-0120-10, 28-0950-01, 27-1540-08, 41-0450-01, and 11-1040-02. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. Tommy Hollingsworth seconded the motion. Motion carried.

New Business- Bill Dart, Dart Insurance, presented the Health Insurance Comparison Package for 2020.

Tommy Hollingsworth made a motion to recommend to the full Board to continue our policy coverage with Blue Cross Blue Shield. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve DPC for Chlorine bids, and Harcros for Soda Ash. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve Core and Main for material bids 1001 and 1002. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve Lusco for material bids 1003, 1004, 1005, 1006, 1007, 1008, 1009, and 1010. Elizabeth Q. Lindsay seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 2:37 p.m.

Oct 15, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 15, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Laurilee Burns, McGriff Insurance
Marion Simpson Jr.,
Donnie Kendrick, McGriff Insurance
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 1:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- None

Additions- None

The reading of the minutes of the Finance Committee meeting of September 17, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr, made a motion to accept the General Manager report. Otha Hailey seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 17-2394-01, 12-0530-15, 30-0590-05, 26-0130-01, 35-0410-10, 18-1350-03, 16-0790-15, 19-0870-01, 28-1220-10, 25-1130-01, 33-0100-07, and 27-1370-00. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds and the 2020 Budget.

Marion Simpson Jr. made a motion to approve the 2020 Proposed Budget as presented. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

New Business- Donnie Kendrick, McGriff Insurance, presented Worker’s Compensation and General Liability quotes.

Tommy Hollingsworth made a motion to recommend to the full Board to renew our policy for Worker’s Compensation through LUBA and keep Allied World as the Liability Insurance Carrier with Option #2 – includes Identity Fraud Resolution Endorsement. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board of a proposed increase in water rates to be effective January 01, 2020. A public hearing will be advertised to be held at 9:30 a.m. prior to the Board meeting November 26, 2020. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:15 p.m.

Sep 17, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMPER 17, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

D. W. Williams led the Pledge of Allegiance.

Public comments- None

Additions- None

The reading of the minutes of the Finance Committee meeting of August 20, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Marion Simpson Jr, made a motion to accept the General Manager report. Tommy Hollingsworth seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 42-0480-06, 27-1370-00, 26-0750-00, 15-1100-06, 12-2190-00, 13-0270-00, 33-0100-07, 42-1060-14, 28-1040-00, 34-1040-00, 34-1770-01, and 27-1830-11. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve increasing tampering fees: 1^st offense- $100.00, 2^nd offense- $250.00, 3^rd offense- $500.00 and a report made to the police. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve increasing reconnect fees to $35.00 and $5.00 increment increase for after hours.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, reviewed the Schedule of Funds and Income Statement.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:45 p.m.

Aug 20, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 20, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney, Absent
Tommy J. Hollingsworth
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr gave the invocation.

D. W. Williams led the Pledge of Allegiance.

Public comments- None

Additions- Tommy Hollingsworth made a motion to add to the agenda under

The reading of the minutes of the Finance Committee meeting of July 16, 2019 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve $11.25 as the starting pay and a 5% pay rate increase for employees. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. D. W. Williams seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-0210-01, 25-0680-06, 15-0110-06, 62-0740-11, 35-0940-00, 13-0590-01, 61-1970-03, 19-0150-04, 15-1090-02, and 14-1930-15. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a revised contract for Tech₂O effective August 1, 2019. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, reviewed the Schedule of Funds and Schedule of Employee Costs.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:42 p.m.

Jul 16, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 16, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney, Absent
Tommy J. Hollingsworth
Billy McKay
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr gave the invocation.

Clyde Moore led the Pledge of Allegiance.

Public comments- None

The reading of the minutes of the Finance Committee meeting of June 18, 2019 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time. He also
reviewed the Schedule of Funds, Budget Comparison, and the Statement of Revenue and Expenses.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 18-2150-25, 62-0740-11, 51-1740-00, 22-1130-06, 21-1423-13, 15-1310-10, 36-1870-00, and 33-0330-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m

Jun 18, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 18, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Roy Bellemin, TecH2O
Marion Simpson Jr.,
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.,Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Greg Jones gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- None

The reading of the minutes of the Finance Committee meeting of May 21, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve a 3 year contract with TecH2O to institute and maintain a flushing program for Water Works District No. 3. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a 36 month lease in the amount of $445.24 with Sayes Office Supply for a Minolta Color Printer/Copier/Scanner. Otha Hailey seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-1950-00, 24-0470-03, 35-20-8000, 33-0480-01, and 34-0860-03. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, reviewed the Schedule of Funds and the Statement of Revenue and Expenses.

Tommy Hollingsworth made a motion to approve paying principle payment for $500,000 to Southern Heritage Bank 2015 bond issue upon approval of the state Bond Commission. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 2:45 p.m.

May 14, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 21, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President, Absent
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Rebecca Nation,Auditor, PMH
Marion Simpson Jr., Absent
Aruna Decker, PMH
D. W. Williams
Kelsi Ware, PMH

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.,Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

D.W. Williams led the Pledge of Allegiance.

Public comments- None

The reading of the minutes of the Finance Committee meeting of April 16, 2019 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts24-1260-04, 18-0060-19, 18-1710-05, 30-0925-00, 34-1730-00, 43-0380-00, and 41-3800-07. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

Annette Williams, Controller, reviewed the Schedule of Funds.

Arunua Decker of Payne, Moore, and Herrington, presented the 2018 Audit to the Committee.

Tommy Hollingsworth made a motion to approve the 2018 Audit as presented. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Absent, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 3-Aye, 0-Nay, 1-Absent

Rebecca Nation, Auditor, presented the Rate Study Summary to the Committee.

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Apr 16, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 16, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Jimmy French gave the invocation.

D.W. Williams led the Pledge of Allegiance.

Public comments- None

Additions- Marion Simpson Jr. made a motion to add under the General Managers report all items from the Attorneys report. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

The reading of the minutes of the Finance Committee meeting of March 19, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 62-0611-02, 30-0186-00, 32-0790-01, 36-1590-01, 17-0360-03, 23-2030-00, and 31-0620-06. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve salary adjustments as recommended by the Personnel Committee for the positions of General Manager, Controller, and Administrative Assistant. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a quote from Precision Inspection in the amount of $9,500 for the washout and inspection of the Ground Storage Tank at Alpine. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Funds, Budget Comparison, and Statement of Revenue and Expenses.

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 2:45 p.m.

Mar 19, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 19, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Clyde Moore gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- None

The reading of the minutes of the Finance Committee meeting of February 19, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Marion Simpson Jr. made a motion to accept the Controller’s report. D.W. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 15-1120-00, 17-0910-00, 11-0530-00, 32-0870-00, 18-1450-04, 17-1840-02, 21-1680-00, 14-1470-02, 14-2720-00, 14-2010-15, 19-1020-00, 14-0050-00, 32-0140-08, 23-2191-01, 23-1600-19, and 43-0960-02. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a quote in the amount of $13,879.63 from Continental Drilling for the repair of Well 5. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the quote from CD’s Tree Removal in the amount of $3,250.00 for the cutting of four trees near the office. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to rescind the approval of the purchase of a welding machine/compressor/generator from February 19, 2019 until additional quotes are received. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the quote from Red Ball Oxygen for a welding machine/compressor in the amount of $12,960.98. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, reviewed the Schedule of Funds.

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Feb 19, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 19, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

D.W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- None

The reading of the minutes of the Finance Committee meeting of January 15, 2019 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the Schedule of Funds.

Marion Simpson Jr. made a motion to accept the Controller’s report. D.W. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 12-2030-00, 13-0605-00, 33-1730-01, 18-0390-01, 14-0050-00, 12-0255-01, 25-2191-01, 51-1300-04, 30-0180-00, 24-0330-01, 27-0400-14, 11-0460-00, 61-1690-05, 34-1940-09, 43-0740-00, and 23-1150-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve a quote in the amount of $2,486.00 from Gemini Group to print the CCR reports. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the bid from RINI Construction in the amount of $12,600.00 for the construction of a 20 x 60 storage building at the warehouse. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve the quote from Red Ball Oxygen for a welding machine/compressor in the amount of $12,960.98. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the purchase of a ½ ton truck from Hixon Autoplex in the amount of $23,596.00. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the purchase of a truck for the General Manager from Courtesy Automotive Group under state contract in the amount of $29,522.25. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:35 p.m.

Jan 15, 2019

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 15, 2019

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Misty Hayes, Customer
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.,Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Clyde Moore gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

Public comments- Misty Hayes, customer, 8108 Titlest, addressed the Board about a leak at her residence requesting an adjustment.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of an adjustment for 50% of the amount of the bill for the leak at 8108 Titlest Drive allowing the customer options to pay out the remainder of the bill on monthly timed payments. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

The reading of the minutes of the Finance Committee meeting of November 20, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller, reviewed the following reports:

Schedule of Funds
Statement of Revenue and Expenses

Greg Jones, Attorney, presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 26-0195-02, 28-1750-00, 27-0460-00, 41-1680-06, 33-0860-04, 28-2858-01, 16-0790-14, 42-0560-06, 13-0980-00, 13-1090-02, 31-0080-06, 34-1650-00, and 36-1400-03. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Nov 20, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 20, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Bill Dart, Dart Insurance
Marion Simpson Jr.
Billy McKay
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller, Absent
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 16, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of Langston Electric, LLC. to install lighting at the Camp Livingston treatment plant in the amount of $7,225.00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to recommend to the full Board the approval of the invoice from HACH in the amount of $16,655.40 for the turbidity filter monitor at the treatment plant. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

New Business- Bill Dart, Dart Insurance, presented the Health Insurance Comparison Package for 2019.

Tommy Hollingsworth made a motion to recommend to the full Board to continue our policy coverage with Blue Cross Blue Shield. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Oct 16, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 16, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Laurilee Burns, McGriff Insurance
Marion Simpson Jr
Donnie Kendrick, McGriff Insuranc
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.,Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr. gave the invocation.

Tommy Hollingsworth led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 18, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D. W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 18-0481-00, 36-0210-01, 26-2790-02, 18-0510-17, 18-2150-24, and 22-0720-05. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds and the 2019 Budget.

Marion Simpson Jr. made a motion to approve the 2018 Proposed Budget as presented. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

New Business- Donnie Kendrick, McGriff Insurance, presented Worker’s Compensation and General Liability quotes.

Tommy Hollingsworth made a motion to recommend to the full Board to renew our policy for Worker’s Compensation through LUBA and keep Allied World as the Liability Insurance Carrier. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Marion Simpson made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 3:03 p.m.

Sep 18, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 18, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr. gave the invocation.

Tommy Hollingsworth led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of August 21, 2018 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve resolutions to declare an emergency as in related to the 20’ water main between Pollock and Camp Livingston Treatment Plant. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 27-0030-27, 26-2040-01, 36-1860-01, 16-1040-06, 16-0030-00, 25-2950-00, 11-0710-01, and 33-0270-02. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following reports:

Schedule of Funds
Statement of Revenue and Expenses
Budget Comparison

Marion Simpson Jr. made a motion to approve Southern Heritage Bank to lower interest rates on checking accounts based on the T-bill rate no lower than 1% as the market allows, also Southern Heritage Bank would be the District’s Fiscal Agent until July 2019 when the Professional Staff is elected. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Marion Simpson made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 3:00 p.m.

Aug 21, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 21, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

D. W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 17, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. Tommy Hollingsworth seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 36-0940-01, 17-2880-00, 22-0720-05, 34-1550-00, 11-1690-03, 36-1860-01, 33-0270-00, 41-0490-00, 19-0110-20, and 35-2080-00 Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the Schedule of Funds.

Invoices were all approved.

There being no other business, Marion Simpson made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 2:33 p.m.

Jul 17, 2018

Finance Committee Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JULY 17, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.,Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of June 19, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 31-0710-01, 22-0430-00, 14-0100-03, 32-0350-00, 35-2080-00, 43-0730-03, 42-1490-09, 21-1120-07, 15-1640-11, 13-0850-00,42-1210-00, and 15-0746-00. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:

Schedule of Funds
Budget Comparison
June Financial Statements

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr seconded the motion. Motion carried. Meeting adjourned at 2:30 p.m.

Jun 19, 2018

Finance Committee Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JUNE 19, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of May 15, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to accept the General Manager report. Otha Hailey seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 24-0470-03, 25-1791-00, 11-0520-00, 36-1870-00, 42-1490-09, 11-1910-03, 21-0210-00, and 14-2400-02. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the bid from Womack in the amount of $269,647.48 for the eight inch water main replacement on Tioga High Road. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:

1. Schedule of Funds

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr seconded the motion. Motion carried. Meeting adjourned at 2:28 p.m.

May 15, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 15, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Greg Jones gave the invocation.

Dub Williams led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of April 17, 2018 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve Petron to construct a metal roof over the Phosphate tank at the Treatment Plant in the amount of $8,266.62. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to approve the purchase of two trucks under state contract in the amounts of $26,502.00 and $50,133.00. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. Marion Simpson Jr. seconded the motion. Motion carried.

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MAY 15, 2018

                                                                        Pg. 2

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts25-2480-01, 13-1030.00, 30-0275-00, 34-0487-05, 15-1470-12, and 28-0150-22. Total of 6 accounts. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:

            1. Schedule of Funds
            2. Budget Comparison
            3. Statement of Revenue and Expenses

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr seconded the motion. Motion carried. Meeting adjourned at 2:55 p.m.

Apr 17, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON APRIL 17, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
McGuire Tank Representatives
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.,

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Greg Jones gave the invocation.

Marion Simpson, Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of March 20, 2018 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve option 1 of the McGuire Iron contract for the Industrial Park Tank rehabilitation. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the Professional Services Contract with TECH₂O, LLC. for the distribution flushing program in the amount of $4800.00 monthly for 12 months. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 23-2160-04, 22-1080-00, 61-2010-01, 31-0340-00, 34-0370-02, 34-1055-02, 25-2480-01, 33-0370-12, 62-1120-17, 14-1710-13, 32-0540-05, 62-2070-00, 15-1470-12, 71-0020-00, 36-0040-01, 41-1980-07, 17-1920-00, and 13-0680-00. Total of 18 accounts. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:

1. Schedule of Funds
2. Budget Comparison

Brendon Gaspard reviewed the Tioga Road Line Laying Project with the committee members.

Marion Simpson Jr. made a motion to approve the Tioga Road Line Laying Project. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D. W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:50 p.m.

Mar 20, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON MARCH 20, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
McGuire Tank Representatives
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Clyde Moore gave the invocation.

Marion Simpson, Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of February 20, 2018 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. Marion Simpson, Jr. seconded the motion. Motion carried.

Marion Simpson, Jr. made a motion to add McGuire Iron representatives to the agenda to discuss Industrial Park Tank rehabilitation, and for the General Manager to discuss the flocculator at the treatment plant. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time. Our crew should be complete with the Highway 71 Overpass relocation next week. He brought to the committee’s attention the requirements by the health department at the treatment plant as follows:

Replacement of aerator. Mr. French presented the Committee with a quote from Petron (who is a sole-source company dealing with hazardous materials) for the removal and replacement of the aerator at a cost of $14,218. Tommy Hollingsworth made a motion to accept the quote from Petron for the aerator replacement. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

The second item required by the health department was a retaining wall around the phosphate tank at the treatment plant. Petron’s quote was $12,199. Tommy Hollingsworth made a motion to accept the quote from Petron for the retaining wall. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

The final item for consideration was a new roof over the chlorine building. Petron’s quote to remove and replace existing roof was $3,279. Marion Simpson, Jr. made a motion to accept the quote from Petron for the replacement of the roof over the chlorine building. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to accept the General Manager report. D.W. Williams seconded the motion. Motion carried.

Gregory Jones, Attorney presented the Committee with listing of accounts to be considered for adjustment. Tommy Hollingsworth made a motion to accept the leak adjustment requests as recommended by the District’s Attorney for accounts 33-0480-01, 17-2960-02, 23-2220-05, 35-0040-05, 15-1870-00, 25-2120-02, 16-0900-00, 22-0110-00, 17-2860-00, 13-2440-06, 18-2360-00, 32-1410-04, 28-0150-22, 14-2940-00, 11-1650-00, 61-1850-01, 14-2570-19, 14-1400-05, 26-1780-00, 42-1110-00, 19-1290-05, 51-0950-01, 25-3380-03, 41-1980-07, 26-0150-00, 35-1310-01, 17-2091-01, 26-2970-01, 41-2160-010, 28-0920-00, 31-1010-01, 17-1590-00, 30-0460-00, 35-1060-12, 34-0370-02, 15-0766-00, 21-1010-11, 15-1090-02. 26-1910-01, 35-1875-02, 18-2220-00, 26-3010-01, 35-1470-00. Total of 43. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams brought a quote from Turner Teleco to replace the desktop computers on lease for a monthly cost of $460.75. Marion Simpson, Jr made a motion to recommend to the full board the acceptance of the quote from Turner Teleco. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

The representatives from McGuire Iron were introduced and spoke to the committee concerning the rehabilitation of the ground storage tank at Industrial Park. Their proposal will be brought to the committee at the April meeting.

Annette Williams, Controller presented the following:

Schedule of Funds
            January & February Budget Comparison
            January & February Financial Statements

Jimmy French, General Manager, brought pictures of the flocculator at the Treatment Plant that is in need of being replaced. Troy Quirk with Trek, Inc. is looking into a proposal to replace the flocculator. He will be bringing that proposal to finance at a later date. In the meantime, he will be replacing the shaft within the next two weeks at a cost of $4,300.

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson, Jr. seconded the motion. Motion carried. Meeting adjourned at 3:05 p.m.

Feb 20, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON FEBRUARY 20, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Rebecca Nation, CPA Auditor
Marion Simpson Jr.
Aruna Decker, Auditor
D. W. Williams
Kelsi Ware, Auditor
Calvin Malone

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson, Jr. gave the invocation.

Tommy Hollingsworth led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of January 19, 2018 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Rebecca Nation, CPA with Payne, Moore, & Herrington introduced Aruna Decker who presented the 2017 Audit report. The District had a clean, positive audit.

Tommy Hollingsworth made a motion to recommend to the full board the approval of the 2017 audit report as presented by the auditor. D.W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time. Crews are working on the Highway 71 Overpass project. The aerators at the treatment plant need to be replaced due to age, and quotes will be brought to a future finance meeting for approval. Chemicals of chlorine and ammonia must be housed in separate buildings as required by the state and those proposals will also be forthcoming.

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to approve leak adjustment requests as recommended by the District’s Attorney for accounts 17-2520-02, 33-0400-12, 61-0360-00, 14-2950-00, 25-1620-11, 15-0710-00, 35-1470-00, 16-0840-00, 36-0800-00, 13-1780-09, 28-2090-00, 25-2120-02, 18-0660-00, 15-1225-06, 36-0820-01, 36-0090-00, 41-0160-00, 12-2110-00, 21-1520-01, 25-3600-05, 17-1620-00, 26-0150-00, 18-2220-00, 15-1090-02, 26-3030-01, 24-1520-00, 31-0810-00, 26-3200-08, 13-1760-01, 15-1860-00, 41-1700-02, 34-1535-03, 33-1412-00, 26-2640-00, 31-1010-01, 18-0130-14,
28-1080-00, 18-0720-00, 41-0455-01, 36-0410-00, 36-1180-00, 36-0050-03, 43-0560-18, 41-1250-03, 51-0980-03, 41-1699-04, 32-0490-00, 23-1230-03, 11-1140-06, 31-0650-19, 43-0510-02,
26-3010-01, 62-2340-01, 22-0110-00, 35-1710-07, 18-0210-00, 21-1000-00, 14-2070-28, 19-0045-04, 31-0310-01, 12-1740-18, 13-1400-00, 30-0690-00, and 11-0950-00. Total of 64 accounts. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:
Schedule of Funds

Invoices were all approved.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Otha Hailey seconded the motion. Motion carried. Meeting adjourned at 2:55 p.m.

Jan 19, 2018

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON JANUARY 19, 2018

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Kyle Davies, Customer
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr., Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 10:00 a.m. by Otha Hailey, Finance Committee Chairman.

Clyde Moore gave the invocation.

Marion Simpson, Jr. led the Pledge of Allegiance.

Mr. Kyle Davies addressed the committee about a leak in a rental property. He is asking for an adjustment of the water bill and also a payment for damages incurred. Further discussion will be held at the full board meeting on January 23, 2018.

The reading of the minutes of the Finance Committee meeting of December 6, 2017 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time. Mr. Roy Bellemin submitted a proposal to assist the district in its flushing requirements. A more detailed proposal will be needed and the matter will be considered at the next finance meeting.

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to recommend to the full board the approval of the leak adjustments requests as recommended by the District’s Attorney for accounts18-0240-03, 35-1320-03, 13-0320-10, 15-0720-02, 17-0580-00, 17-1910-03, 24-1520-00, 17-1220-00, 22-1510-02, 12-1840-27, 62-2230-01, 36-2280-00, 15-1510-06, 26-2550-01, 15-1300-17, 35-0920-00, 14-2250-06, 15-1200-16, 17-2520-02, 25-1620-11, 41-4785-00, 32-1490-00, 35-0320-12, 35-0150-10, 032-0910-00. Marion Simpson, Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller presented the following:
            Schedule of Funds
            Statement of Revenues and Expenses
            Budget Comparison for December

Invoices were all approved.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 2:35 p.m.

Dec 06, 2017

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON DECEMBER 06, 2017

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr., Absent
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 10:00 a.m. by Otha Hailey, Finance Committee Chairman.

Marion Simpson Jr. gave the invocation.

Jimmy French led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of November 21, 2017 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. Marion Simpson Jr. seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to recommend to the full Board to approve DPC for Chlorine bids, and Harcros for Soda Ash for chemical bids.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 10:18 a.m.

Nov 21, 2017

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON NOVEMBER 21, 2017

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Billy McKay
Marion Simpson Jr
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Jimmy French gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of October 17, 2017 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Annette Williams, Controller, presented the Schedule of Funds and Budget Comparison to the committee and reviewed the 2018 Budget.

Marion Simpson Jr. made a motion to approve the 2018 Proposed Budget as presented. D. W. Williams seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth approved the October 2017 invoices as presented.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Oct 17, 2017

Finance Meeting Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON OCTOBER 17, 2017

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Pat Turpin, Regions Insurance
Marion Simpson Jr.
Lauralee Burns, Regions Insurance
D. W. Williams
Donnie Kendrick, Regions Insurance

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

D.W. Williams gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of September 19, 2017 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of the Neptune handheld in the amount of $9,650.00. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to recommend to the full Board the approval of contractors to bore relocation line at Flagon Loop on LA 623 not to exceed $14,000.00 with Water Works District No. 3 furnishing the materials. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the General Manager’s report. D.W. Williams seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of leak adjustment requests as recommended by the District’s Attorney for accounts 24-0730-02, 11-0770-01, 42-0500-01, 35-0290-17, 26-2940-01, 21-1190-06, 61-1510-03, 42-0070-00, and 36-1640-02. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, presented the Schedule of Funds and Budget Comparison to the committee.

New Business- Pat Turpin, Regions Insurance, presented the Insurance Package Comparison and Worker’s Compensation Comparison to the Insurance Committee. She made the recommendation that we keep LUBA as the Worker’s Compensation and keep Allied World as the Liability Insurance Carrier.

Tommy Hollingsworth made a motion to recommend to the full Board to renew our policy for Worker’s Compensation through LUBA and keep Allied World as the Liability Insurance Carrier. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth approved the September 2017 invoices as presented.

There being no other business, Marion Simpson Jr. made a motion to adjourn. D.W. Williams seconded the motion. Motion carried. Meeting adjourned at 3:03 p.m.

Sep 19, 2017

Finance Committee Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON SEPTEMBER 19, 2017

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Otha Hailey, Chairman
Greg Jones, Attorney
Tommy J. Hollingsworth
Marion Simpson Jr.
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst.

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.

Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of August 15, 2017 was dispensed with and Marion Simpson Jr. made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time. Crews have been working on Laura Lane and will move to Cooley next.

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of leak adjustment requests as recommended by the District’s Attorney for accounts 43-0845-05, 12-1390-00, 23-0570-09, 17-2630-01, 16-0110-04, 15-1110-04, 41-1220-04, 36-0220-00, 42-0190-03, 36-2002-01, 42-1210-00, 17-2735-04, 22-1130-06, 15-1470-10, 18-0408-04, 32-0790-01, 41-1440-01, 17-3245-00, and 16-0350-18. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, presented the Schedule of Funds and Budget Comparison to the committee.

Tommy Hollingsworth approved the August 2017 invoices as presented.

There being no other business, Marion Simpson Jr. made a motion to adjourn. Tommy Hollingsworth seconded the motion. Motion carried. Meeting adjourned at 2:40 p.m.

Aug 15, 2017

Finance Minutes

MINUTES OF THE BOARD OF COMMISSIONERS FINANCE COMMITTEE MEETING HELD AT THE DISTRICT OFFICE ON AUGUST 15, 2017

Those present for the meeting were:

FINANCE COMMITTEE

Clyde Moore, Board President
Greg Jones, Attorney
Pat Turpin, Regions Insurance
Donnie Kendrick, Regions Insurance
Otha Hailey, Chairman
Tommy J. Hollingsworth
Marion Simpson Jr
D. W. Williams

NON-VOTING MEMBERS

Jimmy French, General Manager
Jamie Timberlake, Operations Mgr.
Annette Williams, Controller
Keesha Halliburton, Admin. Asst., Absent

The meeting was called to order at 2:00 p.m. by Otha Hailey, Finance Committee Chairman.
Tommy Hollingsworth gave the invocation.

Marion Simpson Jr. led the Pledge of Allegiance.

The reading of the minutes of the Finance Committee meeting of July 18, 2017 was dispensed with and Tommy Hollingsworth made a motion to accept the minutes as printed. D.W. Williams seconded the motion. Motion carried.

Jimmy French, General Manager, reported that all leaks and taps are up to date at this time.

Tommy Hollingsworth made a motion to recommend to the full Board the approval to deem the John Deere mower as surplus and be sold at the next available auction. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Marion Simpson Jr. made a motion to recommend to the full Board the approval of the server lease agreement with Turner Telco for 36 months in the total amount of $15,424.00 and monthly payments of $470.43. Tommy Hollingsworth seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Tommy Hollingsworth made a motion to approve the General Manager’s report. Marion Simpson Jr. seconded the motion. Motion carried.

Tommy Hollingsworth made a motion to recommend to the full Board the approval of leak adjustment requests as recommended by the District’s Attorney for accounts 43-0730-03, 26-2360-01, 43-0845-05, 31-1040-02, 22-0980-01, 33-1490-00, 15-1080-00, 23-2230-00, 25-1510-02, 22-1130-06, 13-2140-00, 14-1330-00, 51-0600-02, 18-2395-08, and 25-0510-01. Marion Simpson Jr. seconded the motion.

There was a roll call vote as follows: Tommy Hollingsworth; Aye, Marion Simpson Jr.; Aye, Otha Hailey; Aye, D. W. Williams; Aye. Motion carried. 4-Aye, 0-Nay

Annette Williams, Controller, presented the Schedule of Funds and Budget Comparison to the committee.

Tommy Hollingsworth approved the July 2017 invoices as presented.

There being no other business, Tommy Hollingsworth made a motion to adjourn. Marion Simpson Jr. seconded the motion. Motion carried. Meeting adjourned at 2:45 p.m.

Otha Hailey, Chairman

Meetings

Finance Committee

Meeting Minutes